Office & A.P. Coordinator (Mortgage Banking)

About the Company

CBC Mortgage Agency (CBCMA) is a top workplace in Utah, recognized for excellent communication and a supportive environment. We offer competitive wages, a comprehensive benefits package, 11 paid holidays, and paid time off (PTO).

CBCMA is a subsidiary of Cedar Band Corporation, a federally chartered tribal corporation owned by the Cedar Band of Paiutes. With roots in a rich history, we provide industry-leading services in military and government contracting, technology, telecommunications, staffing, mortgage, convenience stores, and beverage distribution. Headquartered in Cedar City, Utah, we operate nationwide with over 100 employees committed to world-class service.

About the Role

The Office & AP Coordinator provides administrative and accounting support to ensure efficient office operations. This role involves processing accounts payable, serving as the primary receptionist, and offering general office support to employees and visitors. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced mortgage banking environment.

Responsibilities

• Reception and Customer Service
  • Greet visitors in a professional and courteous manner.
  • Answer and direct incoming phone calls.
  • Receive, sort, and distribute incoming mail and deliveries.
  • Prepare outgoing mail and packages.
  • Maintain a clean, organized, and welcoming reception area.
  • Provide exceptional customer service to employees, clients, vendors, and visitors.
• Office Administration
  • Order and maintain office and kitchen supplies.
  • Assist with meeting room preparation and office events.
  • Coordinate service requests with office vendors and building management.
  • Assist with employee onboarding and office setup.
  • Support the Accounting department with administrative tasks.
• Accounts Payable
  • Review vendor invoices for accuracy and proper supporting documentation.
  • Code invoices to the appropriate general ledger accounts and obtain required approvals.
  • Enter invoices into the accounting system accurately and in a timely manner.
  • Prepare weekly payment batches, including ACH payments and wire transfers.
  • Respond to vendor inquiries professionally and promptly.
  • Process employee expense reimbursements in accordance with company policy.
  • Assist with month-end accounts payable close activities.
• Perform other duties, tasks, and responsibilities as assigned by management.

Requirements

• Required Skills/Abilities:
  • Ability to prioritize multiple responsibilities and meet deadlines.
  • Strong verbal and written communication skills.
  • Professional telephone etiquette and customer service skills.
  • Ability to work independently with minimal supervision.
  • Ability to maintain confidentiality.
  • Positive, team-oriented attitude with a willingness to assist wherever needed.
  • Knowledge of accounts payable procedures and office administration.
• Preferred Skills/Abilities:
  • Associate degree or accounting coursework.
  • Two or more years of accounts payable, bookkeeping, receptionist, or administrative experience.
  • Experience with computerized accounting software.
• Education and Experience:
  • High school diploma or equivalent required.
  • Proficiency with Microsoft Office, especially Outlook and Excel.
• Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 30 pounds at times.
  • Ability to communicate effectively in person, by telephone, or electronically.
• Must be authorized to legally work within the United States of America.

Benefits

• Medical, dental, vision, and life insurance coverages.
• Short and long-term disability.
• 401(k)-plan retirement investment.
• 11 paid holidays.
• Paid time off (PTO).