Off-Site Coordinator

About Us

Precision Vehicle Holdings is a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we deliver excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. We empower leading automakers to thrive in today's fast-paced industry and are committed to fostering a culture of safety, compliance, and excellence.

About the Role

This role is responsible for ensuring operational excellence in daily terminal operations while upholding Precision’s safety standards and promoting a positive work culture. You will support team performance and ensure compliance with safety, quality, and operational standards. Success in this role requires exceptional interpersonal skills and strong problem-solving abilities.

Responsibilities

Operational

• Conduct ongoing assessments of operational work in progress to detect and rectify deficiencies, including measures for damage and loss prevention. Perform a final review upon completion to ensure adherence to AAR, Customer, and Company standards for quality, efficiency, and compliance.
• Perform regular inspections of shuttle vans to uphold cleanliness standards in accordance with company guidelines.
• Conduct daily inspections of work areas to identify and address any safety hazards promptly, taking necessary corrective measures and reporting hazards to the relevant department or manager as per protocol.
• Ensure all vehicles are handled with the highest quality standards to eliminate damage and ensure loss prevention.
• Adapt to various tasks and duties as assigned to support operational needs.

Supervisory

• Allocate team member responsibilities to optimize resource utilization, including manpower, yard equipment, and supplies.
• Engage in regular communication with team members and customers to ensure clarity on shipping objectives and targets while relaying this information to all other relevant parties.
• Participate in personnel-related activities including timekeeping, payroll data entry, recruitment, training, performance evaluation, disciplinary proceedings, and investigations.
• Conduct daily review of site SMDS board with support staff and hourly personnel.
• Administer corrective and disciplinary actions for direct reports in accordance with company policy.

Key Performance Indicators (KPIs)

• Safety: moves per collision, moves per injury (targets will be site specific).
• Quality: AAR audits.
• Cost: wage to revenue (targets will be site specific).
• Delivery: daily schedule achievement, dwell time (rail), inventory integrity, MPU/UPM/MPP (targets will be site specific).
• People: manage attendance and turnover.

Requirements

Education and Experience

• Proficiency in interpreting and administering Collective Bargaining Agreements.
• Computer proficiency, particularly in Microsoft 365.
• Automotive logistics background including vehicle transport methods, route planning, scanner inventory, best practice safety management, IT-based vehicle and inventory management systems.
• Leadership experience including performance management, deployment of operations strategy, team accountability, organization and direction of resources, managing short notice tactical changes.

Skills and Competencies

• General: Communication, Problem-Solving, Time Management, Adaptability, Initiative & Proactiveness, Customer Focus.
• Leadership: Decision-Making, Coaching & Mentoring, Change Management.

Physical Demands

• Work and stand in various indoor and outdoor environments.
• Work in proximity to hazardous materials, loud noise, and/or extreme temperatures.
• Operate vehicles or mobile equipment as required.
• Display clear vision and physical agility required for performing the duties associated with the role.

Additional Information

• This position requires the employee to be onsite full-time.
• The role may require working full-time, weekends, nights, or an on-call schedule when necessary.
• Management retains the right to modify this job description as needed.