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Jobs · Administrative · New Mexico

OAA-Office Administrative Assistant-Onsite

Sandia National Laboratories · Albuquerque, NM · 1 wk ago
AdministrativeFull-time

Job Details

  • # of Mgrs Supported: 1-5
  • # of Staff Supported: 0-150
  • Org. #(s) Supported: TBD

About the Role

Supports Sandia National Labs' mission by providing essential administrative assistance to management and their teams.

Responsibilities

  • Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar
  • Arrange teleconferences and videoconferences to enhance communication
  • Organize celebrations, workshops, and team-building events
  • Cooking and organizing incoming and outgoing visitors, badge requests, DBIDS, and escort as needed
  • Aid in hiring and onboarding processes
  • Coordinate domestic and international travel logistics
  • Procure office resources and supplies efficiently
  • Maintain filing systems and databases
  • Serve as the property and training coordinator for the organization
  • Process facility and move requests
  • Provide training and support to other Administrative Professionals as needed
  • Foster team collaboration across the Organization(s)

Requirements

  • High school diploma or equivalent
  • Proficient in Microsoft Office software, including Outlook (email and calendaring), Word, Excel, and PowerPoint
  • Passed, based on Sandia specified grades, the Sandia Secretarial tests
  • Meet one of the following requirements:
    • Four (4) years of recent secretarial experience
    • An Associate's degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences or related field and six (6) months secretarial-related experience

Qualifications

  • Associate Degree in Office Administration or related secretarial degree
  • Microsoft Office Certifications
  • Professional Administrative Certifications
  • Active Department of Energy (DOE) security clearance
  • Active Department of Defense (DOD) security clearance
  • Ability to exemplify Sandia's core values

Core Competencies

  • Administrative Professional Expertise
  • Business Acumen
  • Communication Skills
  • Critical Evaluation
  • Emotional Intelligence
  • Leadership
  • Professional Development
  • Teambuilding

Pay

TBD

Schedule

TBD

Benefits

TBD

Posting Duration

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

About Our Team

TBD-This posting is intended to source candidates for multiple positions.

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: Challenging work with amazing impact that contributes to security, peace, and freedom worldwide Extraordinary co-workers Some of the best tools, equipment, and research facilities in the world Career advancement and enrichment opportunities Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

Security Clearance

To be considered for a formal interview by hiring managers, applicants must successfully complete each level of screening, as applicable: (1) a review of the resume to assess direct experience and relevant work history; (2) pre-employment skills assessments; (3) a phone screening interview; and (4) a formal interview with the hiring manager.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements For MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Position Information

As a condition of employment, this position is represented by the Office and Professional Employees International Union (OPEIU) and represented employees must pay the monthly membership dues or agency fee. New OPEIU employees must remain in their new position for 12 months. This posting sources for both Regular OAA positions and Temporary OAA positions.

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