Nursing Secretary

About the role

The Nursing Secretary plays a vital role in supporting clinical and administrative operations by organizing and coordinating office procedures to ensure efficiency, accuracy, and confidentiality. This position serves as a key communication hub for the nursing and clinical teams, assisting with medical records, intake coordination, and daily administrative support in a fast-paced healthcare environment.

Responsibilities

• Organize, file, transcribe, transfer, and maintain medical and client records; monitor and update charts as needed.
• Perform general clerical duties including answering phones, typing, copying, faxing, mailing, filing, and distributing materials.
• Assemble and maintain up-to-date client packets and assist with intake documentation and billing sheets.
• Support communication with referral sources and assist with check requests, census updates, and intake/discharge logs in the absence of the Office Manager.
• Attend staff meetings, take meeting minutes, and maintain the office’s policy and procedure manual.
• Maintain office equipment, coordinate with vendors for service and repairs, and ensure the office remains organized, professional, and clean.
• Transport and supervise clients to and from designated locations, ensuring completion of all required documentation.
• Exercise sound judgment and maintain strict confidentiality of all client and organizational information.
• Complete all required trainings as designated by the organization and applicable accreditation or licensing entities.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent required; post-secondary or Technical/Business School education preferred.
• Previous experience in an administrative assistant, nursing secretary, or secretarial role preferred.
• Valid driver’s license required.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional communication skills and ability to work collaboratively with clinical and administrative teams.

Core Values

• INTEGRITY: Striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.
• DEDICATION: Demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.
• COLLABORATION: A steadfast, team-focused approach; working together to achieve excellence.
• PASSION: Genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Benefits

For Full-Time Positions:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!