Nursing Department Assistant

Scope of Work

This is a part-time (up to 25 hours per week) position providing office support, customer service, and student assistance for the Nursing Department at Nashua Community College.

Accountabilities

• Maintains workflow and organization of the Nursing office; manages operation of office equipment and maintains inventory level of office supplies;
• Affords assistance to new and returning students with all registration forms and requirements;
• Reviews student health records and screenings for completeness and medical insurance requirements;
• Maintains organization of student and departmental files and records; maintains all confidential personnel and general documents for the office;
• Maintains communication with new, returning, and prospective students about nursing program requirements and changes;
• Affords assistance with communications with external constituents and stakeholders (advisory boards, CCSNH system office, etc.)
• Maintains communication with various departments in order to facilitate student admission process, retention, record keeping, and other priorities related to student success;
• Affords assistance with various projects as needed such as the Pinning Ceremony, Health Education Day, and assists in graduation planning and activities for department;
• Affords assistance with preparation and maintenance of clinical affiliation and articulation agreement contracts; updates all contracts with current CCSNH Certificate of Liability Insurance as needed;
• Affords assistance with preparation of administrative and departmental reports to external regulating agencies (including but not limited to: NHBON, ACEN, NLN); gathers data and informational material for such use;
• Affords assistance with obtaining alumni and employer satisfaction survey completion;
• Affords assistance with preparation and organization of course documents and outlines, and data tracking as required;
• Complies with all System, College, State and Federal rules and regulations.

Minimum Qualifications

• Completion of high school or equivalent credential;
• Four years' experience of secretarial or office support role;
• Valid driver's license or access to transportation.

Desired Qualifications

• Experience with Microsoft Office products;
• Possession of reporting/analytical skills, writing skills, organizational and excellent communication skills;
• Knowledge of nursing reporting/resources and State of New Hampshire Notary Public certification a plus.

Recommended Work Traits

• Knowledge of business English, spelling and arithmetic;
• Knowledge of office practices, procedures and equipment;
• Skill in typing from transcription equipment;
• Skill in making accurate arithmetic computations;
• Ability to type a variety of materials with speed and accuracy;
• Ability to maintain confidential information;
• Ability to supervise others;
• Ability to maintain fiscal and agency records;
• Ability to communicate effectively;
• Ability to assign, check and review work of other clerical employees;
• Ability to prepare statistical and written reports;
• Ability to establish and maintain effective working relationships with other employees and the public.

Disclaimer Statement

The Community College System of NH does not discriminate in the administration of its admissions and educational programs, activities, or employment practices on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status. Further information about this position may be obtained by contacting Catherine Barry, NCC Human Resources Director at NCCHR@ccsnh.edu. All offers of employment are contingent upon the successful completion of the required background check.