North America Project Coordinator

Basic Function

Reporting to the Engineering Team Lead, the Project Coordinator is responsible for providing administrative support to all areas of capital project management in North America.

• Prepare Purchase Requisitions for machinery, parts, services (Datastream/SAP)
• Keep logbook of all Purchase requisitions and PO’s and status
• Keep logbook of all Payment schedules to suppliers of active PO’s
• Daily follow up of all open PO line items for project items with suppliers
• Gather supplier data necessary when necessary to open a new Supplier in Accounts Payable
• Process Good Receipts when possible
• Work with Prysmian resources on the importation of machinery from Foreign countries (customs documentation, commercial invoice, pre-ship notifications etc.)
• Cook with domestic plants and suppliers and 3PL on the freight of equipment
• Help coordinate the internal purchase of Prysmian branded wire to be used for projects
• Organize travel accommodation(hotel-transportation) to and from regional airports area for workers and employees
• Prepare Request for quotations (RFQ’s) from suppliers based on technical input from Project team engineers
• Prepare and manage documentation electronic logbook for all machines purchased (quotes, invoice, owner manual, installation manuals, technical specifications, letter of warranty etc.)
• Work directly with vendors to establish them in our safety management system – ISN
• Establish new vendors as needed in order to help complete projects on time and on budget
• Standardize material purchases between facilities/projects to push the standard look and feel across North America (offices, breakrooms, lighting, etc.)

Desired Experience

• A results driven individual who has demonstrated ability working in a high performance manufacturing/construction environment.

Education

Prefer Associates degree in Business or related technical area but willing to offset with the right experience.

Travel

Some travel may be required for this role but not more than 20%.