NICU Registrar- Part time/30 hours per week- Flexible daytime hours- Perinatal Outreach Center

Essential Duties and Responsibilities

• Data collection and entry — extract clinical and demographic information from medical records and enter into designated databases with high accuracy.
• Registry and regulatory reporting — prepare, validate, and submit datasets to NYS DOH and VON, collaborating with Perinatal Outreach Data Coordinator and Neonatology Quality leadership.
• Quality improvement support — generate reports and analyses for QI projects, audits, and ad hoc studies; collaborate with clinicians to translate findings into action.
• Data validation and reconciliation — run routine checks, resolve discrepancies, and document corrections.
• Confidentiality and compliance — handle protected health information in accordance with HIPAA and institutional policies.
• Administrative support — assist Perinatal Outreach leadership with scheduling, meeting notes, correspondence, and document management as assigned.

Qualifications

• Education — Associate’s degree in health information management, public health, or related field required.
• Experience — 1–3 years in clinical data entry, registry coordination, or health information roles required; neonatal or perinatal data/terminology experience preferred.
• Certifications — RHIT, CHTP, or registry training are advantageous but not required.

Skills And Competencies

• Technical skills — proficient with EHR systems, Excel, and database platforms; quick to learn registry interfaces.
• Attention to detail — demonstrated accuracy in data entry and validation.
• Communication — clear written and verbal skills for collaborating with clinicians and quality teams.
• Analytical ability — comfortable producing clean reports and identifying trends to support clinical improvement.
• Time management — able to meet periodic external reporting deadlines and manage competing priorities.

Benefits

• Flexible part-time hours, 30 hours per week, eligible for benefits.