New Jersey Youth Chorus Program Manager

Responsibilities

• Implement program plans, calendar, and seasonal activities as established by the Program Director.
• Oversee day-to-day operations of NJYC, including rehearsals, scheduling, and program logistics.
• Ensure all program activities are well-organized, communicated, and executed efficiently.
• Bring creative ideas to increase enrollment and program offerings.
• Plan and execute concerts, workshops, retreats, and tours (domestic and international).
• Manage logistics including venues, transportation, lodging, staffing, and schedules.
• Lead on-site event operations, including troubleshooting and real-time decision-making.
• Coordinate volunteers and ensure smooth event flow.
• Manage audition and registration processes, including scheduling and logistics.
• Maintain accurate program records, attendance tracking, and documentation.
• Oversee and maintain program calendars and internal systems.
• Develop and improve workflows to increase efficiency and clarity.
• Track program expenses and support implementation of the approved budget.
• Process payments and maintain financial records in coordination with finance staff.
• Aid in logistical planning related to tuition, fees, and program costs.
• Supervise Program Assistant & Librarian.
• Cook logistical needs with artistic staff to support rehearsals and performances.
• Ensure materials, spaces, and resources are prepared and available.
• Cross-Department Coordination:
• Coordinate with Marketing, Development, and operations teams to support program needs.
• Provide necessary information, timelines, and logistics to support departmental work.
• Ensure alignment between program activities and organizational processes.

Requirements

• Experience in arts administration, program coordination, or nonprofit operations.
• Strong organizational and project management skills.
• Excellent communication and problem-solving skills.
• Experience working with youth programs or performing arts organizations preferred.