NCAA Compliance & Eligibility Specialist (Student Services Professional III)

About the role

The NCAA Compliance & Eligibility Specialist provides a wide variety of professional services and activities ranging from pre-admission guidance to initial eligibility coordination, advising, and academic support through to graduation. The position assists and supports student-athletes in achieving academic success and personal integrity while progressing toward a degree objective.

Responsibilities

• Admissions & NCAA Initial Eligibility
  • Evaluate prospective student-athlete transcripts (freshman, transfer, and graduate) for admissions and NCAA initial eligibility requirements and provide recommendations
  • Conduct pre-admissions and eligibility evaluations and maintain related documentation aligned with CSU and NCAA requirements
  • Serve as liaison to Admissions and Enrollment Services and as primary contact with the NCAA Eligibility Center, providing updates to coaches, prospects, and administration
  • Meet with prospective student-athletes and families to review academic history, admissions requirements, and NCAA eligibility requirements
  • Advise prospective student-athletes, families, and coaches on CSU admissions and NCAA eligibility requirements, including recommended coursework
  • Interpret NCAA legislation and transfer rules affecting eligibility
  • Aid in special admissions processes, including preparation of evaluation materials and reporting
  • Track and process application materials, including transcripts and supporting documentation
  • Develop and present admissions and eligibility information to students, counselors, and staff
  • Collaborate with advisors and staff to support student transition and identify potential academic or learning concerns
  • Communicate updates on admissions status and NCAA legislation and eligibility requirements
• Housing and Dining Coordination
  • Coordinate on-campus housing placements, including projections, assignments, and move-in/out processes
  • Serve as liaison to Housing Administration and Dining Services
  • Track housing and dining needs for academic year, summer, and pre-season periods
  • Maintain coordination with Athletics Business Office and Financial Aid for housing-related budgeting
• Other Duties
  • Participate in orientation and transition programming for student-athletes
  • Serve as liaison with campus partners including Parking Services and Institutional Research
  • Assist in reporting and data tracking to support evaluation of student-athlete success

Qualifications

• Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related
• Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience
• Proficiency with Microsoft Excel and/or similar database programs
• Total commitment to adherence to NCAA, conference, and institutional regulations
• Attention to detail is of utmost importance
• Strong communication skills, both written and oral
• Compliance with all NCAA, conference, and San Diego State University rules, policies, and procedures is of paramount importance to the university
• Two or more years in NCAA Athletics compliance, certification, and/or academic support if applicant does not have Master’s or post graduate degree
• Knowledge and understanding of CSU and SDSU admission requirements
• Ability to evaluate transcripts for admissions and initial eligibility purposes
• Knowledge of NCAA initial eligibility and continuing degree progress requirements
• Ability to work with various constituencies in a professional manner