NARCH Summer Institute Project Coordinator

About the role

The Northwest Portland Area Indian Health Board (NPAIHB) is a 501(c)3 non‑profit Tribal organization serving the 43 federally recognized Tribes of Idaho, Oregon, and Washington. Guided by the vision “Health and Wellness for the Seventh Generation,” NPAIHB works to eliminate health disparities and improve the quality of life for American Indians and Alaska Natives by supporting Tribally‑driven, culturally appropriate health programs. The NW NARCH Summer Institute Project Coordinator supports the planning and delivery of the Summer Research Training Institute (Summer Institute) within the Northwest Native American Research Center for Health (NW NARCH). This role is based in Portland, OR and reports to the NW NARCH Senior Program Manager.

Responsibilities

• Supports NPAIHB’s NW NARCH Summer Research Training Institute in alignment with Tribal priorities, the Strategic Plan, and applicable funding requirements.
• Contributes to a culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement.
• Assists the NARCH Project Director and Senior Program Manager in developing curriculum and collecting syllabi and instructional materials from instructors and mentors.
• Creates and maintains Summer Institute courses and materials in the learning management system (LMS) and builds participant registration in event management software (Cvent).
• Develops outreach materials and coordinates announcements through American Indian and Alaska Native networks, websites, social media, and other channels.
• Coordinates training logistics, including venue arrangements, participant and instructor travel, schedules, materials, and on‑site support.
• Organizes recurring virtual seminars and communicates relevant research opportunities to trainees.
• Updates Summer Institute information on the NW NARCH website in coordination with appropriate staff.
• Works with evaluators to collect feedback, assess the Summer Institute, and follow up on trainee progress.
• Tracks work plans, deliverables, deadlines, and logistical details.
• Coordinates payment documents and records for Summer Institute instructors and guest speakers per approval and payment procedures.
• Participates in regular meetings and Summer Institute discussions with the Senior Program Manager and relevant staff to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability.
• Maintains complete, accurate, secure, and well‑organized NW NARCH Summer Institute files and supporting records (trainee files, registration records, participant data) in compliance with NPAIHB and external requirements.
• Maintains calendars, Access database, administrative systems, or other tools with current information regarding activities, deliverables, deadlines, requirements, approvals, and required follow‑up.
• Contributes to required grant reports and supporting materials, gathering necessary information and facilitating timely completion and submission.
• Submits an electronic Monthly Activity Report (eMAR) to the Senior Program Manager each month and completes other assigned administrative reporting as needed.
• Performs other duties as assigned by the Senior Program Manager and/or Executive Director or designee.

Requirements

• Minimum education: Bachelor’s Degree in Public Health, Education, Social Sciences, Biological Sciences, or a closely related field.
• In lieu of the degree, at least five (5) years of experience coordinating education, training, public health, health research, or Tribal program activities (or a closely related field) may substitute.
• Minimum experience: At least two (2) years of experience coordinating education, training, public health, health research, or Tribal program activities (or a closely related field) that demonstrates the required knowledge, skills, and abilities.

Qualifications

• At least one (1) year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics.
• Direct experience working with Northwest Tribes.
• Experience coordinating training events, learning activities, and/or mentor relationships.

Skills

• Familiarity with the Indian Self‑Determination and Education Assistance Act, Indian Health Care Improvement Act, and other relevant legislation.
• Intermediate proficiency with common workplace software (Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Adobe Acrobat).
• Intermediate proficiency with Microsoft Access or comparable database tools.
• Intermediate proficiency with Cvent or similar event management software.
• Strong technical writing skills, including spelling, grammar, and proofreading.
• Effective interpersonal skills.
• Demonstrated cultural humility and ability to work effectively across cultural contexts.
• Ability to exercise discretion, tact, and judgment.
• Ability to work effectively with federal, Tribal, and other professionals.
• Ability to facilitate participation and partnership in adult health research education activities.
• Ability to work effectively with minimal supervision.
• Ability to exercise initiative and make independent decisions and recommendations.
• Ability to complete tasks in a timely and accurate manner.

Benefits

• Health, Vision, & Dental Insurance
• Retirement Contributions
• Paid Time Off (PTO)
• Paid Holidays

Pay

Initial Salary Range: $28.08 – $31.38 hourly

Schedule

Classification: Hourly, Non‑Exempt; Part‑Time (0.60 FTE), Regular with Benefits. Position is based in Portland, OR and requires on‑site work in accordance with workplace and telework policies.