Music and Theatre Arts: Administrative Assistant II to serve as Technical Support Publications and Webmaster

Position Overview

An 80% university staff position in Music and Theatre Arts begins September 2026. The working title is Technical Support‑Publications and Webmaster with the official title Administrative Assistant II. This is an expected‑to‑continue assignment with a six‑month probationary period. The hourly hiring salary will be based on qualifications and experience.

Duties

• Prepare professional‑quality copy, both print and digital, for department‑sponsored concerts, recitals, special events, public posters, area mailers, the student handbook, conference materials, recruitment brochures, and other promotional materials.
• Create digital materials for web and building screen displays and update the department’s social‑media pages.
• Serve as webmaster for the department’s extensive website (Drupal), maintaining information on admissions, faculty biographies, curriculum, event calendars, ensemble/program details, audio files, and photography.
• Process hiring of 40‑45 student workers and provide oversight to the Stage Crew (10‑12 student workers).
• Develop programs, brochures, and calendars (approximately 45% of time).
• Manage department webmaster duties and social‑media content (approximately 15% of time).
• Provide administrative and instructional support (approximately 5% of time).
• Supervise student employees (approximately 10% of time).
• Support concerts and related events (approximately 5% of time).

Required Qualifications

• Knowledge of website design and maintenance per departmental and campus requirements.
• Proficiency with Microsoft Office Suite.
• Advanced knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) and printing processes.
• Ability to manage social media and content marketing for the department.
• Ability to quickly learn new systems, software, and processes.
• Strong interpersonal skills for courteous interaction with faculty, staff, and students.
• Strong written and verbal communication skills.
• Ability to creatively design professional‑quality copy for department events and collaborate with faculty.
• Ability to work independently with minimal direction.
• Demonstrated organizational skills to facilitate efficient service to faculty and students.
• Ability to work at a fast pace under tight deadlines and adapt to changes.

Preferred Qualifications

• Bachelor’s degree (preferred).
• Experience successfully navigating complex organizational policies and procedures.
• Previous college/university experience (considered an asset).
• Experience with continuous process improvement (considered an asset).

Technical Skills

• Advanced proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) for graphic design.
• Proficiency in Microsoft Office applications.
• Experience with Dreamweaver and web‑maintenance software (Drupal).