Municipal Court Clerk

Department: City Manager Division – Municipal Court. Retirement: KPERS. FLSA: Non-Exempt.

About the role

Performs specialized clerical work preparing cases for court, liaison during court proceedings, and maintenance of all related records, reports, and funds in conjunction with the operation of the Municipal Court Division. Work involves performance of tasks necessary to the operation of Municipal Court before, during, and after trial proceedings. Work follows an established routine but requires independent judgment regarding priority of tasks.

Responsibilities

• Assists in administering criminal proceedings and docketing.
• Prepares correspondence and maintains records.
• Processes deferrals, jail sentences, probations, pre-sentence matters, failures.
• Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, alcohol agencies and other levels of the criminal justice administration system.
• Processes receipts, deposits and accounts for monies and fines, forfeitures and other court receipts.
• Prepares and submits reports for state and local agencies.
• Prepares court dockets and files; checks with jails for special hearings.
• Receives, logs and indexes incoming filings, citations and complaints.
• Responds to counter, telephone and written inquiries with professional customer service.
• Processes receipts for bail, fines and penalties.
• Utilizes FullCourt software to record client files, add updates, create reports and communications.
• Initiates related paperwork for defendants to facilitate their response to a citation or complaint.
• Performs primary filing of all papers, dockets, case files, and case-related correspondence.
• Processes Failure to Pay, Failure to Comply, and Failure to Appear notices.
• Constructs new case files, filing and retrieving documents as necessary.
• Prepares and maintains appropriate calendars and sets up court hearings.
• Prepares files for court use; processes timely notices to defendants on arraignments, trials and hearings.
• Initiates requests for driving and criminal records.
• Responds to requests from Municipal Judge, City Prosecutor, Police Department and others for assistance and information; processes discovery activity required from the office.
• May perform other duties as assigned.
• May serve on various employee or other committees as assigned.

Requirements

• Graduation from high school or GED equivalent with course work in general office practices.
• Two years prior work experience in clerical, secretarial, paralegal or administrative work; or any equivalent combination of education or experience.
• Considerable knowledge of general office procedures; working knowledge of legal language and legal procedures; some knowledge of basic bookkeeping practices.
• Skill in the operation of office tools, equipment and software.
• Ability to effectively communicate on a one-to-one basis with the public.
• Ability to maintain effective working relations with employees, other departments, officials and the public.
• Ability to maintain accurate records.
• Ability to type and enter data accurately.
• Must be a US citizen.
• Must possess a valid driver’s license at time of application (and maintain for duration of employment) and meet insurability standards under fleet insurance policy.
• Ability to meet attendance requirements of the position.