Municipal Court Clek Supervisor

About the role

Demonstrates leadership and inter-department facilitation in Municipal Court and Probation Services operations. Performs specialized clerical work preparing cases for court and maintaining all related records, reports, and funds. Work involves performance of tasks necessary for the operation of Municipal Court and Probation Services before, during, and after court proceedings.

Supervision

Works under the general supervision of the Assistant City Manager with direction and guidance from the Municipal Judge and Prosecutor. Exercises independent judgment regarding priority of tasks and discretion working with clients, following established ordinances and codes. Exercises direct supervision of the Municipal Court staff and provides coordinated leadership and guidance to Probation staff.

Responsibilities

• Leads the Municipal Court staff and all Court operations, including preparing cases for hearing, ensuring the presence of properly executed legal documents and court notifications, and facilitates other informational and procedural arrangements.
• Records court findings and decisions, receives cash bonds and fines, issues new court dates, completes instructions of the court, and prepares failure to comply notices and bench warrants.
• Prepares and maintains arraignment, discussion, sentencing, and trial dockets; makes necessary annotations, changes, deletions, and cross-checks to ensure the integrity of the record keeping process and ensures hard copy and digital records are updated accordingly.
• Utilizes court and other software for data entry of docket citations and complaints filed with the court, along with reporting.
• Monitors warrant arrests and ensures speedy arraignment of inmates.
• Prepares and ensures issuance of subpoenas.
• Makes interpretations of standard procedures as requested by the Municipal Court Judge and City Prosecutor applying to specific cases.
• Selects, trains, supervises, evaluates and develops departmental personnel, coordinating staff training and providing counseling; evaluating employee performance; ensures the timely completion of performance evaluations; works with employees to explain and correct deficiencies; consistently applies applicable policies and procedures in an equitable manner; implements discipline and termination procedures as necessary.
• Shares responsibility for ensuring Court and Probation staff are cross trained on essential services to maintain continuity of a small office team.
• Develops and regularly updates Municipal Court Training Manual, including written policies and procedures for critical court processes.
• Oversees the receipt of bonds, fines, court remanded payments including online payments; ensures security of cash items, prepares receipts and deposits, ensures financial practices comply with City financial policies and Employee Handbook policies.
• Submit monthly financial information to the Finance Department to relay state mandated fees.
• Remands licenses to and initiates correspondence to Kansas Department of Revenue; Issues restricted drivers license permits in accordance with court instructions; Maintains compliance with electronic filing of dispositions to Kansas Department of Revenue.
• Ensures regular reporting to the Kansas Bureau of Investigation as required in state statutes.
• Ensures regular reporting and case dissemination to District Court.
• Ensures timely information requests and tracking on follow-up cases to be refiled.
• Coordinates with Municipal Judge, City Prosecutor, Probation Services, and the Police Department during court and in preparation for court.
• Provides high quality and de-escalating customer service for members of the public, assisting with understanding court processes and terminology as appropriate.
• Performs varied public contact tasks such as providing information over the counter and telephone regarding the continuation of cases, traffic tickets, pending court dates, prior disposition of cases, and other related information.
• Monitors payment schedules for court fines and performs follow-up on delinquencies.
• Monitors state legislative changes pertaining to Municipal Court annually.
• Identifies and implements process improvements and enhanced software use to reduce manual staff processing time and improve court operations.