Multidiscipline Proposal Coordinator

Lerch Bates is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. With over 75 years of experience, we partner on some of the world’s most complex and high-profile projects, providing Total Building Performance expertise that integrates Building Science and Building Flow. As a 100% employee-owned company through our ESOP, we offer the opportunity to build long-term financial value while shaping the future of the company.

About the role

We are seeking a Multidiscipline Proposal Coordinator to support our Architectural Design team and contribute to the pursuit of exciting projects across multiple service lines. This role plays a critical part in creating high-quality proposals, qualifications packages, presentations, and marketing materials that help position Lerch Bates for continued growth and success. You will collaborate closely with consultants, project teams, business managers, and the Global Support Center to coordinate proposal efforts, manage contract-related documentation, and create professional client-facing materials. A key component of this role is leveraging Adobe InDesign to develop polished, visually engaging proposals, project collateral, and marketing documents.

Responsibilities

• Proposal Development & Pursuit Support
  • Support RFP, RFQ, and RFI responses across multiple service lines and business groups.
  • Prepare, coordinate, edit, and finalize project proposals, qualifications packages, and client presentations.
  • Develop proposal content and supporting materials utilizing Microsoft Word, PowerPoint, Excel, and Adobe InDesign.
  • Manage proposal schedules and deadlines while coordinating input from multiple stakeholders.
  • Monitor and track proposal and project opportunities within Deltek and support issue resolution as needed.
• Marketing & Document Design
  • Create visually compelling project collateral, marketing materials, and client-facing documents using Adobe InDesign.
  • Design and format proposal packages that align with Lerch Bates branding standards and client requirements.
  • Develop presentation materials and PowerPoint decks for business development, client meetings, and project pursuits.
  • Assist in maintaining marketing templates, resumes, project profiles, and other pursuit-related resources.
  • Support the ongoing enhancement of proposal quality, consistency, and visual impact.
• Contract & Project Administration Support
  • Assist with the preparation, processing, and management of contracts, service agreements, purchase orders, and related project documentation.
  • Coordinate with Contract Administrators, Business Managers, and project teams to support contract execution and administration.
  • Act as a liaison between consultants and clients throughout proposal and contract initiation processes.
  • Assist with obtaining Certificates of Insurance (COIs) and other project-related documentation.
  • Support consultants with formatting, proofreading, and document preparation as needed.
• Quality Control & Communications
  • Perform quality control reviews of proposals, reports, contracts, and marketing materials.
  • Ensure accuracy in formatting, spelling, grammar, punctuation, branding, and document consistency.
  • Maintain professional communication with internal teams, clients, vendors, and external partners.
  • Support consultants and project teams with administrative coordination and information management.
  • Contribute to the delivery of polished, accurate, and client-ready documents under tight deadlines.
• Organization & Operational Support
  • Maintain accurate electronic records of proposal activity, project pursuits, and client communications.
  • Organize and maintain electronic project files and support a highly efficient paperless office environment.
  • Assist Business Managers and support teams across multiple office locations as needed.
  • Support process improvements that enhance efficiency, consistency, and collaboration across teams.
  • Perform additional duties and special projects in support of organizational goals.

Requirements

• Associate's or Bachelor's degree in Marketing, Communications, Business, English, or a related field.
• 2+ years of experience in proposal development, marketing, business development, communications, or a related discipline.
• Advanced proficiency in Adobe InDesign with demonstrated experience creating professional proposals, qualifications packages, presentations, and marketing collateral.
• Strong proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Exceptional grammar, proofreading, business writing, and document editing skills.
• Experience creating visually appealing and highly organized client-facing materials.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong organizational, planning, and project coordination skills.
• Professional verbal and written communication skills with the ability to collaborate across all levels of the organization.
• Experience exercising sound judgment and maintaining confidentiality with sensitive information.
• Strong attention to detail with a commitment to accuracy and quality.
• Experience with Deltek, SharePoint, Bluebeam, or similar platforms preferred.
• Familiarity with the architecture, engineering, construction, consulting, or elevator industries preferred.

Preferred Qualifications

• Experience supporting proposal efforts across multiple business units or service lines.
• Experience developing branded marketing materials and presentation graphics.
• Knowledge of contract administration processes and project coordination activities.
• Familiarity with elevator industry terminology, architecture, engineering, or consulting environments.
• Graphic design experience and a strong eye for layout, typography, and visual presentation.

Benefits

• 100% Employee-Owned ESOP (company-funded retirement benefit that allows eligible employees to share in the company's long-term success).
• Health, dental, and vision insurance.
• Paid time off (starting at 17 days annually).
• 10 paid holidays.
• 401(k) with 6% employer match.
• Paid parental leave.
• Professional development and tuition reimbursement.
• Employee assistance and wellness programs.

Pay

Competitive base salary of $65,000 - $75,000 per year, based on experience, qualifications, and location. Annual performance-based bonus opportunity, with target incentive levels varying by position and based on individual and company performance.

Schedule

This position is primarily performed in a professional office or remote office environment with regular use of computers and standard office equipment. Occasional travel for meetings, training, conferences, or company events may be required depending on business needs.

Core Values

• Ownership
• Community
• Integrity
• Respect
• Optimism