MSS-Travel & Expense Coordinator

Position Overview

The ideal candidate will be adept at handling administrative tasks and possessing strong organizational skills.

Responsibilities

• Book travel arrangements daily, including airfare, car rentals, and hotels.
• Communicate travel arrangements to drivers through phone and email confirmations.
• Perform daily and weekly reconciliation of travel expenses using Oracle and Google Docs.
• Receive cross-training on all functions related to mobile expenses.
• Collaborate with the Expense Manager to resolve billing issues promptly.
• Maintain regular communication with Payroll and Expense Manager regarding hotel and car rental issues.
• Procure and reconcile all travel receipts in a timely manner.
• Ensure timely entry of all expenses in Oracle.
• Monitor shared Expense inbox for receipts and handle accordingly.
• Input and reconcile consolidated spreadsheets daily, including airfare, hotel, and car rentals.

Qualifications

• 3-5 years of experience in an administrative support role.
• Proven ability to multi-task effectively.
• Meticulous attention to detail is essential.
• Able to manage multiple complex projects independently and meet deadlines under pressure.
• Proficiency in Microsoft Office: Word, Excel, and Outlook.
• Educative interaction and support skills for multiple team members and associates.
• Strong critical thinking and problem-solving abilities.
• Capable of working independently.
• Mircrosoft Teams experience required.

Required Work Hours

Monday through Friday, first shift.

Benefits

The position involves communication with drivers and managing expenses through Oracle.

Additional Details

• Salary: $25 - $28 per hour
• Travel Time: Approximately 0% travel time
• 100% Remote
• Previous administrative, travel coordination, or customer service experience
• Proficiency in Microsoft Teams (required)
• Strong Microsoft Office skills, including Outlook, Excel, and Word
• Excellent communication and organizational skills
• Able to multitask in a fast-paced environment
• Strong attention to detail and follow-through

Company Information

Ultimate Staffing is proud to foster a diverse and inclusive culture where employees are encouraged to contribute and grow while meeting the changing needs of the marketplace. The organization takes pride in its supportive environment and teamwork ethos, helping people gain experience, knowledge, and skills through hands-on learning.