MSA Contract Administrator

Job Responsibilities

• Create, maintain, and organize contract and onboarding databases to ensure accurate records and efficient document retrieval.
• Facilitate the onboarding process for vendors and contractors by collecting necessary documentation, Master Service Agreement forms, and ensuring adherence to insurance requirements.
• Under the direction of attorneys, review, draft, and manage contracts, amendments, and supporting materials.
• Analyze contract terms for risk, compliance, and inconsistencies, escalating issues as necessary to ensure proper resolution.
• Oversee contract routing, approvals, and execution in accordance with established internal processes and timelines.
• Develop and manage a contract repository system in the LawVu or similar platform, including the coordination with other internal departments to collect and review relevant contracts.
• Prepare and distribute contracts, forms, reports, and related materials to vendors and internal stakeholders in a timely manner.
• Conduct regular contract and vendor audits, document procedures, and process improvements to enhance efficiency and strengthen vendor management and contract lifecycle efficiency.
• Provide comprehensive administrative and litigation support, including file organization and maintenance, collection and review of documents, and facilitating document production during legal proceedings.
• Aid in maintaining compliance with company policies, legal requirements, and best practices related to contracts and vendor onboarding.

Required Qualifications

• Advanced proficiency in Microsoft Office 365, including Word, Excel, Outlook, and Teams.
• Strong time management and organizational skills with the ability to work independently, prioritize tasks, and self-start projects.
• Professional written and verbal communication skills, demonstrating clarity and attention to detail.
• Understanding of basic contract law with the ability to identify and minimize contractual risk and exposure.

Preferred Qualifications

• Bachelor’s degree in business, legal studies, or a related field; equivalent experience considered.
• Prior experience with contract management and case management software such as LawVu.
• Paralegal certificate or coursework in contract law.
• Prior experience in a contract specialist, contract administration, or similar role.
• Prior experience as a litigation paralegal or legal assistant.
• Familiarity with insurance coverage types, policy limitations, and endorsements.