MS Data Processing/Counselor Clerk (26-27 SY)- Austin MS

Job Goal

Maintain accurate and complete schedule/grade records and assist counselors as needed; maintain confidentiality of information and records.

Qualifications

• Minimum Education/Certification: High School Diploma or GED
• Special Knowledge/Skills:
  • Knowledge of general office equipment
  • Effective organizational, communication, and interpersonal skills
  • Proficient keyboarding skills
  • Ability to operate computer/peripherals using a variety of basic applications
  • Ability to effectively use district programs after basic training and with reasonable help-desk assistance
• Experience: One year of clerical/secretarial experience or other equivalent experience or background.

Major Performance Responsibilities And Duties

• Perform all clerical duties necessary to maintain accurate and complete student records, including, but not limited to, schedules, grades, and demographic information
• Assist parents/guardians to verify documentation and complete enrollment forms; prepare initial cumulative record folder
• Transfer and request student cumulative records and transcripts as students enter/withdraw within and outside the district
• Assist counselors, students, teachers, and parents as needed
• Assist in distribution of report cards and standardized testing results as directed
• Assist in compiling information to be used in requested reports and correspondence
• Perform receptionist duties in the office as needed
• Maintain confidentiality of information and student records
• Keeps informed of and comply with state, district, and school policies and regulations concerning primary job functions.

Equipment Used

Computer/peripherals, copier, multi-line telephone, and facsimile

Working Conditions

Maintain focus while performing tasks with frequent interruptions; maintain emotional control under stress; repetitive hand motions; prolonged use of computer; move small stacks of student files; occasional travel within the district.