MRN Office Manager

About the role

The MRN Office Manager will manage a variety of administrative tasks and functions to ensure efficient operations of MRN's non-research activities, reporting to the Director of MRN Operations.

Responsibilities

• Coordinate and schedule meetings, symposia, and other events.
• Maintain financial records, including overseeing petty cash.
• Work with and assist other MRN and LBRI internal departments on a variety of administrative tasks.
• Oversee the purchase and maintenance of general office supplies.
• Provide back-up to front desk operations.
• Supervise MRN reception/front desk employees.
• Identify staffing needs and available expertise, provide leadership and mentoring to all department staff.
• Direct the recruiting and selection process for all departmental positions.
• Work with the Human Resources Department on performance evaluations, training, and development of staff.
• Perform all other related duties and tasks as required or assigned.

Requirements

• High school diploma or equivalent.
• Minimum of 5 years of directly-related experience; or an equivalent combination of education, training, and/or experience.
• Minimum of 2 years of previous personnel supervision.
• Demonstrated prior experience working in an office environment as an Office Manager, Executive Assistant, Administrative Assistant, or in a similar role.
• Experience working in a fast-paced, deadline-driven environment with the ability to prioritize responsibilities.

Skills

• Superior professional-level written and verbal communication skills.
• High degree of professionalism, diplomacy, and discretion.
• Excellent judgment, problem-solving, and decision-making skills.
• Strong customer-service skills.
• Ability to develop professional and effective relationships with both administrative and scientific managers and colleagues.
• Ability to effectively communicate operational needs to Institute leadership.
• Demonstrated ability in managing a wide variety of complex tasks and projects simultaneously while meeting multiple deadlines.
• Ability to maintain confidentiality and handle sensitive situations with solid judgment and discretion.
• Ability to perform duties independently.
• Professional-level computer proficiency with Microsoft Office and Google Suite.
• Ability to learn department-specific computer systems as needed.

Work Environment

Work is performed in an office environment. Duties include operating standard office equipment and frequently standing, walking, sitting, performing desk-based computer tasks, using a telephone, performing repetitive motions, and occasionally lifting objects that weigh up to 10 pounds. The above describes general requirements and is not an exhaustive statement of physical requirements. The Institute will provide reasonable accommodation to any employee with a disability who requires an accommodation to perform the essential functions of the position.