Mission Critical - Project Administrator

About the role

We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division! This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You’ll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.

Responsibilities

• Project Management: Support project managers by reviewing proposals and plans to help define objectives; organize and maintain project documentation in PM software (Procore, ACC, etc.) to ensure accurate, up-to-date files and easy team access; communicate daily operations and upcoming plans with the project team; prepare and issue Purchase Orders as directed; attend meetings with project stakeholders and distribute organized meeting notes as needed; maintain strong communication with the team and support client satisfaction efforts; ensure all team members have appropriate PM software access; support the Project Management team with day-to-day needs.
• Pre-Construction: Support the pre-construction team with estimating, budgeting, and project setup tasks; help set up jobs for accounting and project tracking.
• Field Operations: Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size; monitor Paid Time Off and subcontracted labor records; assist in facilitating onboarding for on-site employees; maintain daily inventory and ensure the job site’s administrative office is well-stocked and organized with necessary supplies; work with the Safety team to send documentation to the GC in a timely manner; assist QA/QC with documentation and identification needs (labels, panel schedules, etc.); assist in coordinating daily scheduling, materials, and logistics for field operations; collaborate with HR and Business Development on employee development initiatives; build strong relationships with field personnel and provide ongoing administrative support.

Skills & Competencies

• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to read and understand blueprints
• Dependable, punctual, and professional
• Self-motivated and adaptable in fast-paced or changing environments
• Team-oriented and collaborative with a positive attitude
• Strong problem-solving and critical-thinking skills

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred in a related field
• 1–3 years of experience in the construction industry preferred
• Experience in electrical or healthcare construction a plus
• Proficient in Microsoft Office (especially Outlook and Excel)
• Experience with Box, Procore, and Bluebeam preferred