Ministry Assistant

Responsibilities

• Serve as the primary administrative support to the VP of Ministry.
• Manage meeting scheduling and coordinate calendars with Ministry Partners and internal teams.
• Create meeting agendas and prepare supporting materials.
• Attend meetings as needed, capturing detailed notes, documenting key decisions, and tracking action items to ensure timely follow-through.
• Exercise exceptional discretion when handling sensitive ministry conversations, information, and communications.
• Draft thoughtful follow-up emails, meeting summaries, presentations, and other communications for and on behalf of the VP of Ministry.
• Create and review presentations, documents, and communications as needed to ensure accuracy, excellence, and consistency.
• Anticipate needs by proactively preparing materials, identifying next steps, and helping ministry initiatives continue moving forward.
• Support ministry partner projects from initial conversations through implementation, helping ensure projects continue moving forward with excellence.
• Develop and maintain project timelines, milestones, and next steps.
• Track project progress, follow up on outstanding action items, and help ensure ministry initiatives stay on schedule.
• Help identify potential roadblocks and proactively recommend solutions.
• Ensure commitments, deadlines, and next steps are documented, assigned, and completed.
• Conduct research and gather relevant information to support ministry projects, strategic initiatives, meetings, and decision-making.
• Prepare meeting briefs, supporting materials, and background information to help ensure thoughtful and productive conversations.
• Help prepare discussion questions, conversation topics, and meeting objectives.
• Compile relevant project updates, history, resources, and supporting information to aid informed decision-making.
• Maintain organized records of Ministry Partner meetings, notes, timelines, and project updates.
• Partner with the Ministry Team to develop and maintain systems that ensure Ministry Partner information, meeting notes, project history, timelines, and next steps remain accurate, organized, and easily accessible.
• Maintain a high level of organization while managing multiple ministry initiatives simultaneously.
• Provide ongoing administrative and organizational support to the VP of Ministry across a variety of ministry initiatives and day-to-day responsibilities.
• Coordinate travel arrangements, itineraries, and logistical details for ministry-related meetings, visits, and events as needed.
• Communicate key meeting outcomes, project updates, decisions, and next steps with the appropriate Ministry Team members.
• Follow up with team members on action items, deadlines, and next steps to help ensure ministry initiatives continue moving forward.
• Connect the dots across ministry initiatives by ensuring important information is communicated, documented, and shared in a timely manner.

Requirements

• Bachelor's degree or equivalent experience preferred.
• Two or more years of experience in executive support, project coordination, ministry, nonprofit administration, or a related field preferred.
• Alignment with the Tim Tebow Foundation's mission, values, and culture.
• A genuine love for the Most Vulnerable People (MVPs) we serve and a passion for advancing the mission of the Tim Tebow Foundation.
• Servant-hearted with a genuine desire to serve others with excellence.
• Exceptional organizational, project coordination, and time management skills with outstanding attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrates the ability to anticipate needs, think proactively, and exercise sound judgment.
• Demonstrates exceptional discretion and the ability to handle confidential information with the highest level of integrity, professionalism, and care.
• Ability to manage multiple priorities while maintaining excellence and care.
• Strong critical thinking and problem-solving skills.
• Flexible, adaptable, and eager to support evolving ministry needs and priorities.
• Proficiency in Microsoft Office and the ability to quickly learn new systems and technology.