Mill Certification Coordinator

About the role

The Mill Certification & Traceability Coordinator manages the steel mill certification process, maintains material traceability, and ensures compliance with customer, regulatory, and industry requirements.

Responsibilities

• Manage the complete mill certification process, including receipt, verification, organization, and maintenance of steel mill certifications.
• Input, track, and monitor Mill Test Reports (MTRs) and related quality documentation.
• Review certification documents for accuracy and completeness.
• Prepare, verify, and issue Mill Test Reports, certificates of compliance, and customer-required documentation for outgoing shipments.
• Maintain certification records in accordance with company, customer, and regulatory requirements.
• Ensure full material traceability from receipt through shipment.
• Verify heat numbers, material grades, specifications, and certifications throughout the inventory and production process.
• Maintain accurate records linking material certifications to inventory and customer orders.
• Ensure compliance with ASTM, ANSI, customer specifications, and contractual requirements.
• Verify quantities, heat numbers, and material documentation for incoming steel shipments.
• Compare incoming materials against purchase orders, packing slips, and certification records.
• Identify and report discrepancies involving certifications, material grades, quantities, or traceability documentation.
• Auxiliary in material identification, labeling, marking, and storage practices to ensure traceability and accountability.
• Maintain accurate certification and material records.
• Collaborate with inventory and logistics personnel to ensure proper material tracking and movement.
• Support loading and shipping operations to verify material identification and documentation accuracy.
• Participate in internal, customer, and regulatory audits.
• Conduct routine audits of certification records and material traceability systems.
• Generate reports related to inventory, certifications, material status, and shipment history.
• Support quality management initiatives and corrective action processes as needed.
• Monitor government-furnished materials and materials assigned to specific contracts or production jobs.
• Provide guidance to employees regarding material traceability requirements, certification procedures, and documentation standards.
• Assist in training team members on inventory accountability and quality documentation processes.
• Promote compliance with company policies, safety standards, quality requirements, and contractual obligations.

Qualifications

• High school diploma or GED required.
• Tech degree, quality certification, or related education preferred.
• 2–5 years of experience in a steel mill, metals service center, manufacturing, quality assurance, inventory control, or materials management environment.
• Working knowledge of steel grades, dimensions, heat numbers, chemical compositions, and mechanical properties.
• Understanding of ASTM, ANSI, and customer quality requirements.
• Experience reviewing and managing Mill Test Reports (MTRs) and material certifications.
• Strong analytical and organizational skills.
• Exceptional attention to detail and documentation accuracy.
• Ability to maintain traceability records and support audit requirements.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP, inventory management, or quality management systems.
• Ability to generate reports and maintain electronic documentation systems.

Work Environment & Physical Requirements

• Ability to work in both office and manufacturing environments.
• Ability to occasionally inspect materials in warehouse or production areas.
• Ability to stand, walk, bend, and lift up to 25 pounds as needed.