Middle School Youth Program Coordinator

This position is eligible for a $1,500 hiring bonus.

About the role

Are you ready to step into a leadership role while still staying hands-on with youth? As our Middle School Youth Program Coordinator, you’ll supervise and engage directly with students during afterschool and summer hours, helping to create a safe, fun, and supportive environment. You’ll manage daily programming, guide a small team of staff, and collaborate with schools and families to support student growth. This full-time position is ideal for someone who enjoys working with middle schoolers, has strong communication skills, and is ready to take ownership of a site while staying actively involved in day-to-day activities. If you’re dependable, youth-focused, and looking for meaningful work, this opportunity would be great for you.

Responsibilities

• Programming
  • Provide direct care and supervision of youth during afterschool and summer program hours
  • Develop daily and weekly site schedule
  • Develop activity schedule, assign Youth Development Professionals to plan activities, and review activity plans and provide feedback as necessary
  • Purchase supplies required for activities, track expenses, and stay within given budget
  • Educate students on check-in and out process and ensure students check-in and out when in attendance and when leaving
  • Educate parents on the use of ProCare as the program’s primary communication tool
  • Incorporate the use of evidence-based curriculum to support positive youth development
• Direct Student Support
  • Work closely with students during the school day and afterschool to improve academics and achieve personal goals
  • Support students and implement consequences as identified in the organization’s policies and procedures and any written behavior plans
  • Facilitate communication between school-day and afterschool staff to ensure seamless support for students
  • Connect students who are facing challenging circumstances with resources to help them be successful
  • Assist students during key transitions (e.g., moving to a new grade or school)
  • Encourage students to participate in clubs, extra-curricular activities, etc.
  • Help students with personal hygiene, handwashing, etc.
• Family & Community Engagement
  • Communicate with parents and guardians about their youth’s successes and challenges
  • Help parents and guardians through the enrollment process to ensure accurate completion
  • Work with students, families and school staff to encourage enrollment and attendance
  • Collaborate with community programs to bring engaging and enriching activities to our out-of-school time program
  • Build strong connections with families to understand their needs and connect them with resources to help them thrive
  • Plan and lead family engagement events to foster a supportive community
  • Work alongside school administration and community partners to plan and/or participate in school wide and community wide events
• Collaboration
  • Set and achieve goals with agency and school principals
  • Collaborate regularly with agency and school leadership to ensure consistent support for students
  • Participate in leadership teams and meetings to stay aligned with organizational goals
  • Ensure timely and effective communication with all school administration, Community Learning Center & Volunteers of America, Dakotas staff
• Record Keeping
  • Maintain site binders with necessary student information
  • Ensure accurate student attendance records and communicate any changes in enrollment
  • Accurately maintain snack records and other required reporting
• Supervisory
  • Plan and facilitate weekly site meetings
  • Review and approve Youth Development Professionals’ timeclocks
  • Complete annual reviews for Youth Development Professionals
  • Review weekly staff schedule
  • Report any absences to Out-of-School Time Operations Manager
  • Monitor staff levels to maintain appropriate staff to child ratio and immediately report any staffing issues to Out-of-School Time Operations Manager
• General
  • Attend scheduled meetings and required trainings
  • Complete all trainings required by organization within identified timeframe
  • Complete administrative tasks on time (e.g. timesheet, credit card reporting)
  • Report any safety, maintenance or equipment concerns as soon as possible
  • Maintain a high level of confidentiality with sensitive information
  • Report any instances (or suspected instances) of child abuse and neglect to proper authorities
  • Other duties as assigned

Requirements

• Education: A high school diploma or GED is required. Associate’s degree or higher or equivalent combination of education and experience preferred.
• Experience: At least two years of experience in school-aged care, education, social services, or a related field with a strong preference for candidates with experience working with middle school age youth.
• Skills:
  • Strong ability to build relationships with school administrators, personnel, students, parents, and the public
  • Excellent verbal and written communication skills
  • Knowledge of community resources and experience working with underserved populations is a plus
• Licenses: Valid driver's license and reliable transportation.
• Other Requirements: All candidates must be at least 18 years old.

Physical Demands

• Ability to stand, walk, sit, manually manipulate, reach outward and above shoulders, speak, climb, crawl, squat, kneel, and bend on a daily basis
• Capability to lift, carry, push or pull up to 30 lbs on a daily basis

Schedule

Monday-Friday, approximately 9:45 AM – 6:15 PM with a 30-minute break.