Mgr Facilities (TRH)

About the role

Reports to the Director, Engineering Services. Responsible for the continuous and efficient operation of maintenance programs for the Hospital and assigned areas of Beacon Health System mechanical and electrical equipment and facilities. Develops, recommends and implements policies and procedures for Departmental operations. Directs the activities of assigned staff and maintains related records required to comply with accrediting agencies and other regulatory organizations.

Responsibilities

• Ensures continuous and efficient operation of maintenance programs for the Hospital and assigned areas of Beacon Health System mechanical and electrical equipment and facilities by:
• Maintaining responsibility for overseeing the performance of all hospital life support systems, including fire systems, medical gas equipment, utility management, laundry and nutritional services equipment through computerized maintenance management systems, preventive maintenance activities, and making repairs as required
• Managing, maintaining and recording the status of equipment, ensuring that all specifications are met, required adjustments completed, repairs completed in a timely manner and preventive maintenance requirements are consistently met
• Analyzing equipment malfunctions to determine action necessary to prevent recurring problems (such as necessary changes, costs, the amount of time necessary to change and determining if outside contracts are necessary)
• Making recommendations to the Director on items requiring capital expenditures
• Assisting in developing recommendations for all hospital utility and plant engineering requirements, in addition to evaluating capital expense requests for present or future expansion, as part of the hospital's strategic planning process
• Supervising assigned professional staff engaged in engineering services repairs, utilizing one's ability to read and interpret complex blueprints, diagrams and specifications
• Ensuring that work areas are kept in a safe, clean and orderly condition and that a safe environment is maintained for staff, patients and visitors
• Performs administrative and daily operational functions by:
• Developing, recommending and implementing department policies and procedures for Facilities Engineering, including preventive maintenance programs, utility maintenance, mechanical equipment maintenance, mechanical procedures, safety instructions, emergency power systems, etc.
• Assisting in negotiating System-wide contracts on elevators, fire systems, energy management and department contracts (such as U.P.S. systems, filter maintenance, plumbing repairs and electrical repairs)
• Developing, recommending and implementing quality assurance programs, Department quality plans and equipment status reports (such as complex HVAC systems, medical gas equipment, utility management and energy management systems)
• Providing leadership and skill development for assigned staff as they perform their daily activities
• Acting as a resource for staff regarding daily operational activities
• Scheduling and assigning workload to the staff
• Recruiting, hiring, evaluating and, if necessary, recommending the coaching/discipline (and/or discharge) of staff
• Monitoring associate performance and providing feedback and completing annual associate performance appraisals
• Planning and coordinating ongoing training for the staff, also ensuring a comprehensive orientation and training for new staff
• Assisting in preparing the initial Facilities Engineering budget and ensuring that the budget is maintained within guidelines
• Assisting in the annual preparation of department goals and objectives, also is held responsible for accomplishing assigned goals and objectives
• Regularly interfacing with vendors, patients, visitors, associates and governing agencies
• Working with and coordinating efforts of personnel with architectural, electrical & mechanical engineers as needed on design, specification & construction
• Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
• Completing other job-related assignments and special projects as directed
• Participating as a member of the Hospital's Safety Committee
• Maintaining department records, reports and files as required
• Participating on Hospital/Beacon Health System committees as requested
• Overseeing various construction projects within the Hospital as directed

Leadership competencies

• Drives Results - Consistently achieving results, even under tough circumstances
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Qualifications

Education and experience: The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of an associate degree in Engineering or a related field from an accredited school and previous experience in facilities management and/or facility engineering; or minimum of three to five years facilities management and engineering experience in a hospital facility engineering environment. A Bachelor's degree in Engineering or a related field is preferred.

Required knowledge and skills

• Advanced knowledge of standard operating procedures for facility services and repair techniques, preventive maintenance, material and equipment suppliers and budget preparation and control
• Comprehensive knowledge of federal, state and local standards and codes and the requirements of regulatory and accreditation agencies
• Management skills necessary to effectively plan, manage, organize and evaluate the assigned staff
• Interpersonal and communication skills (both verbal and written) necessary to interact with all levels of Hospital/Beacon Health System staff and outside vendors
• Ability to supervise skilled and professional staff engaged in performing maintenance functions on a variety of complex equipment
• Ability to read blueprints, schematics, analyze work to be completed and calculate costs
• Proficiency in computer skills (i.e., email, word processing and spreadsheets)

Working conditions

Work is performed in various locations, from an office environment to certain areas where there is possible exposure to hazardous materials and other hazards (such as when inspecting facilities and equipment). Will be responsible to travel to multiple sites.

Physical demands

Requires the physical ability and stamina (i.e., to stand and/or walk for prolonged periods of time; move throughout the facility; lift, hold and carry objects weighing up to 50 pounds, etc.) to perform the essential duties of the position.