Meetings/Special Events Mgr
for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences.
We need to decide which sections to include based on content.
We have:
- Mission Statement (specific content)
- Job Summary (specific)
- Responsibilities (list)
- Required Qualifications (list)
- Desired Qualifications (list)
- Why Join Michigan Medicine? (specific)
- What Benefits can you Look Forward to? (list of benefits)
- Modes of Work (specific)
- Additional Information (Physical Demands/Work Environment, Skills Testing May Be Required, Background Screening, Application Deadline, etc.)
- There's also "How to Apply" (cover letter required) but that's application instructions, which we must remove (application instructions). So we drop that.
We also have "U-M EEO Statement" which is boilerplate, remove.
We need to map headings to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We can use "About the role" for Mission Statement + Job Summary? Or we could have separate sections: "About the role" (maybe combine mission and summary). "Responsibilities" for duties. "Requirements" for required qualifications. "Qualifications" for desired qualifications? Or "Skills" for skills? But we have both required and desired qualifications. The allowed headings include Requirements, Qualifications, Skills. We could use "Requirements" for required qualifications, "Qualifications" for desired qualifications, and maybe "Skills" for something else? But we have no separate skills list; we could embed skills within qualifications. However we must not create sections with filler. We need to include sections only if there is real content.
We have Benefits: "What Benefits can you Look Forward to?" includes specific benefits: Excellent medical, dental and vision coverage effective on your very first day; 2:1 Match on retirement savings. That's specific. So we can have a Benefits section.
We have Modes of Work: "This position requires being in office regularly, as well as on-site when events occur. Remote work will be at the discretion of the hiring manager." That's specific content about schedule/remote work. Could be placed under Schedule? But we have Schedule heading allowed. However we should not create Schedule unless posting actually states them. It does state mode of work (in-office regularly, on-site, remote at discretion). That's about schedule/location. Could be placed under Schedule. But we also have "Modes of Work" heading not in allowed list. We could map to Schedule. Or we could create a section "About the role" includes that? Better to follow allowed headings: Schedule. So we can put that content under
Schedule
with .
We have Additional Information: Physical Demands/Work Environment, Skills Testing May Be Required, Background Screening, Application Deadline. Some of that is substantive but some may be boilerplate? Physical Demands/Work Environment: "Requires the ability to travel to various locations to conduct work and deliver materials.The person in this position routinely moves materials weighing up to 20 pounds to different locations.Domestic travel may be required.Will be required to work some early mornings, nights, and/or weekends." That's specific. Skills Testing May Be Required: that's a note but not detailed; could be considered filler? It's a statement but not specific detail. Might be okay to include as a short paragraph. Background Screening: details about background screening and drug testing; that's substantive but could be considered boilerplate? It's specific to the employer's policy. Might be okay to keep. Application Deadline: "Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended." That's specific.
We need to decide whether to include a section for Additional Information. Allowed headings don't include Additional Information. Could we fold into About the role? Or maybe we can create a section "About the role" that includes mission, job summary, modes of work, physical demands, etc. But we need to keep headings limited to allowed ones. We could have multiple sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Schedule. That covers most. For Additional Information like background screening, skills testing, application deadline, we could maybe put under About the role as extra paragraphs, or under Requirements? Not ideal.
But the instruction: "Prefer a few substantive sections over many thin ones." So we could combine some info into About the role.
Let's plan:
-
About the role
: include Mission Statement, Job Summary, Modes of Work, Physical Demands/Work Environment, Background Screening, Application Deadline? Might be too much but okay.
But we must not include filler like "Skills Testing May Be Required." That's a short line; could be included as a sentence.
We need to ensure we don't repeat job title as heading.
We must not include application instructions (How to Apply). Remove that.
We must not include EEO statement.
We must not include duplicated lines.
Now, let's extract content.
Mission Statement:
"Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society."
Job Summary:
"The Department of Surgery invites applications for the position of Meeting/Special Events Manager to plan and implement events that serve faculty, staff, learners, and the greater community. This position is part of the Department of Surgery Communications team. The Meetings/Special Events Manager will be responsible for the Department's academic events, including large meetings, workshops, scientific conferences, celebrations, and some staff events.This is a demanding position that requires the highest standards of excellence, attention to detail, and flexibility. Characteristic duties and responsibilities may change over time to reflect the evolving needs and priorities of the Department. This position requires significant on-site time at our main medical campus and at relevant event venues."
Modes of Work:
"This position requires being in office regularly, as well as on-site when events occur. Remote work will be at the discretion of the hiring manager."
Physical Demands/Work Environment:
"Requires the ability to travel to various locations to conduct work and deliver materials.The person in this position routinely moves materials weighing up to 20 pounds to different locations.Domestic travel may be required.Will be required to work some early mornings, nights, and/or weekends."
Background Screening:
"Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses."
Application Deadline:
"Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended."
Skills Testing May Be Required:
"Skills Testing May Be Required." (just that line)
Now Responsibilities: we have a big list with headings: Event Planning, Administrative, Communications. We need to output as - for any list of duties/requirements/benefits. So we can create a
with each duty as - . Could break down by subheadings? Not required. We'll just list each duty as separate
- . Must preserve all substantive information; do not invent or summarize away detail. So we need to include each bullet point from the responsibilities section.
Let's extract responsibilities bullet points:
Under "Event Planning":
- Plan in-person and virtual events by carrying out logistics including but not limited to speaker arrangements, hotel accommodations, audio visual needs, room reservations, site designs, facility arrangements, catering, parking, transportation, and other vendor services.
- Serve as event lead and primary point of contact on the day of events.
- Work with the Department Chair and Communications Office to ensure that the Department is developing and providing a well-rounded portfolio of events.
- Serve as the expert on physical space, vendors, and other aspects of events. Make recommendations and present event proposals.
- Prepare relevant informational materials, event descriptions, marketing copy and invitation text in collaboration with the Communications Office.
- Assemble components for announcement and digital marketing related to events and meetings; coordinate the mailing, emailing of save the date communications, invitations, confirmations and meeting packets.
- Oversee the printing of name tags, place cards, table tents and menu cards and their organization for use or distribution at the event when needed.
- Prepare schedules, agendas and informational material for events and distribute those to stakeholders and service providers as necessary.
- Provide oversight of site set-up, vendor arrangements, and hosting assistance during in-person and virtual events.
- Support recruitment conferences and other professional society events including promotion of our speakers on social media, and hosting in-person or virtual booths.
Under "Administrative":
- Maintain data for all events, track individual participant records and their response status.
- Generate reports on a scheduled and as-needed basis, host debrief meetings, manage post-event surveys and evaluations.
- Obtain quotes, manage budgets, secure and facilitate contracts, and provide P-card reconciliation.
- Monitor and manage use of office inventories (invitations and other paper stock, badge holders and gift items). Reorder as needed.
- Respond to telephone, e-mail, mail, or in-person inquiries about events, providing information and interpreting policies and procedures.
- Oversee the coordination of section level events and provide guidance, best practice guides and consultation services to sections/groups who need assistance hosting their own events.
- All other duties as assigned by supervisor.
Under "Communications":
- Work with the communications team to develop communication packages, promotion toolkits, web content, social media campaigns, and other digital promotions for events and other projects when needed.
- Support internal communications to the department including monthly e-newsletters, email announcements, etc.
We need to keep all these as list items.
Now Required Qualifications:
List:
- Bachelor's degree and a minimum of 3 years' experience with planning, managing and successfully executing events from small-scale to large events including conferences or an equivalent combination of education and experience
- Demonstrated project management and organizational skills with strong attention to detail
- Excellent communication and interpersonal skills including diplomacy, discretion, and proven ability to successfully interact with a diverse group of people
- Team-oriented, flexible and customer-service oriented
- Demonstrated ability to manage multiple projects with tight deadlines
- Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint) and Google applications
- Ability to work effectively in a fast-paced
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences. We need to decide which sections to include based on content. We have: - Mission Statement (specific content) - Job Summary (specific) - Responsibilities (list) - Required Qualifications (list) - Desired Qualifications (list) - Why Join Michigan Medicine? (specific) - What Benefits can you Look Forward to? (list of benefits) - Modes of Work (specific) - Additional Information (Physical Demands/Work Environment, Skills Testing May Be Required, Background Screening, Application Deadline, etc.) - There's also "How to Apply" (cover letter required) but that's application instructions, which we must remove (application instructions). So we drop that. We also have "U-M EEO Statement" which is boilerplate, remove. We need to map headings to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use "About the role" for Mission Statement + Job Summary? Or we could have separate sections: "About the role" (maybe combine mission and summary). "Responsibilities" for duties. "Requirements" for required qualifications. "Qualifications" for desired qualifications? Or "Skills" for skills? But we have both required and desired qualifications. The allowed headings include Requirements, Qualifications, Skills. We could use "Requirements" for required qualifications, "Qualifications" for desired qualifications, and maybe "Skills" for something else? But we have no separate skills list; we could embed skills within qualifications. However we must not create sections with filler. We need to include sections only if there is real content. We have Benefits: "What Benefits can you Look Forward to?" includes specific benefits: Excellent medical, dental and vision coverage effective on your very first day; 2:1 Match on retirement savings. That's specific. So we can have a Benefits section. We have Modes of Work: "This position requires being in office regularly, as well as on-site when events occur. Remote work will be at the discretion of the hiring manager." That's specific content about schedule/remote work. Could be placed under Schedule? But we have Schedule heading allowed. However we should not create Schedule unless posting actually states them. It does state mode of work (in-office regularly, on-site, remote at discretion). That's about schedule/location. Could be placed under Schedule. But we also have "Modes of Work" heading not in allowed list. We could map to Schedule. Or we could create a section "About the role" includes that? Better to follow allowed headings: Schedule. So we can put that content under
Schedule
with. We have Additional Information: Physical Demands/Work Environment, Skills Testing May Be Required, Background Screening, Application Deadline. Some of that is substantive but some may be boilerplate? Physical Demands/Work Environment: "Requires the ability to travel to various locations to conduct work and deliver materials.The person in this position routinely moves materials weighing up to 20 pounds to different locations.Domestic travel may be required.Will be required to work some early mornings, nights, and/or weekends." That's specific. Skills Testing May Be Required: that's a note but not detailed; could be considered filler? It's a statement but not specific detail. Might be okay to include as a short paragraph. Background Screening: details about background screening and drug testing; that's substantive but could be considered boilerplate? It's specific to the employer's policy. Might be okay to keep. Application Deadline: "Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended." That's specific. We need to decide whether to include a section for Additional Information. Allowed headings don't include Additional Information. Could we fold into About the role? Or maybe we can create a section "About the role" that includes mission, job summary, modes of work, physical demands, etc. But we need to keep headings limited to allowed ones. We could have multiple sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Schedule. That covers most. For Additional Information like background screening, skills testing, application deadline, we could maybe put under About the role as extra paragraphs, or under Requirements? Not ideal. But the instruction: "Prefer a few substantive sections over many thin ones." So we could combine some info into About the role. Let's plan: -
About the role
: include Mission Statement, Job Summary, Modes of Work, Physical Demands/Work Environment, Background Screening, Application Deadline? Might be too much but okay. But we must not include filler like "Skills Testing May Be Required." That's a short line; could be included as a sentence. We need to ensure we don't repeat job title as heading. We must not include application instructions (How to Apply). Remove that. We must not include EEO statement. We must not include duplicated lines. Now, let's extract content. Mission Statement: "Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society." Job Summary: "The Department of Surgery invites applications for the position of Meeting/Special Events Manager to plan and implement events that serve faculty, staff, learners, and the greater community. This position is part of the Department of Surgery Communications team. The Meetings/Special Events Manager will be responsible for the Department's academic events, including large meetings, workshops, scientific conferences, celebrations, and some staff events.This is a demanding position that requires the highest standards of excellence, attention to detail, and flexibility. Characteristic duties and responsibilities may change over time to reflect the evolving needs and priorities of the Department. This position requires significant on-site time at our main medical campus and at relevant event venues." Modes of Work: "This position requires being in office regularly, as well as on-site when events occur. Remote work will be at the discretion of the hiring manager." Physical Demands/Work Environment: "Requires the ability to travel to various locations to conduct work and deliver materials.The person in this position routinely moves materials weighing up to 20 pounds to different locations.Domestic travel may be required.Will be required to work some early mornings, nights, and/or weekends." Background Screening: "Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses." Application Deadline: "Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended." Skills Testing May Be Required: "Skills Testing May Be Required." (just that line) Now Responsibilities: we have a big list with headings: Event Planning, Administrative, Communications. We need to output as- for any list of duties/requirements/benefits. So we can create a
- with each duty as
- . Could break down by subheadings? Not required. We'll just list each duty as separate
- . Must preserve all substantive information; do not invent or summarize away detail. So we need to include each bullet point from the responsibilities section. Let's extract responsibilities bullet points: Under "Event Planning": - Plan in-person and virtual events by carrying out logistics including but not limited to speaker arrangements, hotel accommodations, audio visual needs, room reservations, site designs, facility arrangements, catering, parking, transportation, and other vendor services. - Serve as event lead and primary point of contact on the day of events. - Work with the Department Chair and Communications Office to ensure that the Department is developing and providing a well-rounded portfolio of events. - Serve as the expert on physical space, vendors, and other aspects of events. Make recommendations and present event proposals. - Prepare relevant informational materials, event descriptions, marketing copy and invitation text in collaboration with the Communications Office. - Assemble components for announcement and digital marketing related to events and meetings; coordinate the mailing, emailing of save the date communications, invitations, confirmations and meeting packets. - Oversee the printing of name tags, place cards, table tents and menu cards and their organization for use or distribution at the event when needed. - Prepare schedules, agendas and informational material for events and distribute those to stakeholders and service providers as necessary. - Provide oversight of site set-up, vendor arrangements, and hosting assistance during in-person and virtual events. - Support recruitment conferences and other professional society events including promotion of our speakers on social media, and hosting in-person or virtual booths. Under "Administrative": - Maintain data for all events, track individual participant records and their response status. - Generate reports on a scheduled and as-needed basis, host debrief meetings, manage post-event surveys and evaluations. - Obtain quotes, manage budgets, secure and facilitate contracts, and provide P-card reconciliation. - Monitor and manage use of office inventories (invitations and other paper stock, badge holders and gift items). Reorder as needed. - Respond to telephone, e-mail, mail, or in-person inquiries about events, providing information and interpreting policies and procedures. - Oversee the coordination of section level events and provide guidance, best practice guides and consultation services to sections/groups who need assistance hosting their own events. - All other duties as assigned by supervisor. Under "Communications": - Work with the communications team to develop communication packages, promotion toolkits, web content, social media campaigns, and other digital promotions for events and other projects when needed. - Support internal communications to the department including monthly e-newsletters, email announcements, etc. We need to keep all these as list items. Now Required Qualifications: List: - Bachelor's degree and a minimum of 3 years' experience with planning, managing and successfully executing events from small-scale to large events including conferences or an equivalent combination of education and experience - Demonstrated project management and organizational skills with strong attention to detail - Excellent communication and interpersonal skills including diplomacy, discretion, and proven ability to successfully interact with a diverse group of people - Team-oriented, flexible and customer-service oriented - Demonstrated ability to manage multiple projects with tight deadlines - Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint) and Google applications - Ability to work effectively in a fast-paced