Meetings Manager

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

About Us

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

Total Rewards

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.

• Health, vision, and dental insurance
• 401(k) with generous employer contribution (7.5%)
• Health and wellness benefits
• Family forming benefits
• Education support program
• Generous leave policy, including paid family leave and 13 paid holidays per calendar year
• Staff appreciation days
• Employee Assistance Program
• Fertility and family forming support
• Healthcare concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and life insurance

About the Role

ASCO is in search of a dynamic Meetings Manager to join our Meetings department! The successful hire will lead the planning and execution of a broad portfolio of Foundation and ASCO events, including donor experiences, volunteer meetings, and create exceptional experiences for our stakeholders. This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters.

Responsibilities

• Execute the planning, administration, and logistics for a portfolio of events including timeline creation, budget development and management, contract negotiation, site inspection and venue selection, vendor management, invitation list management and registration, logistics, food and beverage selection, audiovisual coordination, program development and content, speaker and in-kind supporters solicitation and management, and event staffing coordination.
• Manage all logistics for donor-hosted fundraising events with a customer-centric approach. Manage budgets, invitation list management and registration, logistics host arrangements, and coordination of onsite staffing.
• Partner with the Conference Center team to manage event logistics for Foundation and volunteer meetings at ASCO HQ. Assist with in-person volunteer meetings by working on pre-meeting logistics and in-person staffing.
• Administer the ASCO Travel account and vendor relationship, serving as a key resource for staff and volunteers with complex travel needs. Manage day-to-day travel approvals, answer the travel inbox questions, assist staff and volunteers with complex travel, and monitor tracking of airline unused tickets and points to ensure usage.
• Support other ASCO events as needed (including those in the conference center) by providing logistical support when staff are out or workload is high.

Requirements

• Bachelor’s degree in Hospitality Management, Marketing, Communications, Business Administration, related field, or equivalent years of experience
• 5–7 years of direct, hands-on experience in meeting and event planning
• Demonstrated experience in strategic planning and utilizing analytical skills to achieve measurable outcomes
• Demonstrated project or events management experience
• Strong experience in Microsoft Office (Excel, Word, and PowerPoint)

Preferred Qualifications

• Certified Meeting Professional (CMP)

Skills

• Excellent organizational skills and attention to detail
• Excellent communication and customer service skills with the ability to convey information to different audiences in a clear, timely, and effective way
• Creative, innovative, and strategic thinker
• Team player who focuses on team cohesion and leads with empathy
• Proactive and results-driven
• Ability to adapt and persevere in stressful or challenging environments
• Ability to collect and analyze information, problem-solve, and make decisions with sound judgment
• Financial awareness with an understanding of budget management and the ability to make informed decisions that align with fiscal objectives

Work Environment

• Extended periods seated or standing at a desk
• High use of computer and other office technology equipment

Physical Requirements

• Must lift up to 20 lbs

Travel

10-20 days per year

Pay

This is an exempt position. The hiring salary range for this position is $93,300–$113,800 annualized.

Schedule

Hybrid work environment