Meeting Manager

We need to output HTML fragment with sections: About the role? The posting includes Position Summary, Key Responsibilities, Required Qualifications, Preferred Qualifications, Success in the First Year, Compensation And Benefits, Why Momentum. Also maybe "Position Summary" could be considered "About the role". The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map sections accordingly. We must not repeat job title as heading. No Job ID. Remove boilerplate: equal opportunity employer line at end should be removed. Also remove any navigation/legal etc. There's none. We need to preserve all substantive information. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to include a section only when posting has real specific content. So we will have sections: About the role (from Position Summary), Responsibilities (Key Responsibilities), Requirements (Required Qualifications), Qualifications (Preferred Qualifications maybe as "Preferred Qualifications" but we can combine? The instruction says use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can have "Requirements" for required qualifications, "Preferred Qualifications" maybe as "Qualifications" but we already used that. Could have "Preferred Qualifications" as a separate heading? The list includes Qualifications as a possible heading; we could put both required and preferred under Qualifications? But better to separate: "Required Qualifications" and "Preferred Qualifications". However instruction says use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't forbid other headings? It says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should stick to those examples; but we can also use other headings if needed? It says use

  for section headings (e.g. ...). Likely they expect those headings. So we should map content to those headings. Thus: - About the role: Position Summary paragraph. - Responsibilities: Key Responsibilities (maybe split into sub-sections? but we can just list as

  • each bullet? The responsibilities are paragraphs with bold headings. We need to preserve all substantive information. Could break into
    • each responsibility area with its details as

      inside? But instruction: Use

      • for any list of duties/requirements/benefits. So we should treat each duty as a list item. The responsibilities have headings like "Meeting Planning and Execution", "Programs and Attendee Experience", etc. Each heading is a duty area with multiple sentences. We could make each heading a list item, and inside the list item we can have

        for prose. That's acceptable. - Requirements: Required Qualifications (list). Use

        • . - Qualifications: Preferred Qualifications (list). Use
          • . - Benefits: Compensation And Benefits section. This includes compensation range and benefits details. We need to include Pay and Benefits sections? The instruction says include Pay/Schedule/Benefits sections only if posting actually states them. It does state compensation and benefits. So we should have a Benefits section (maybe also Pay). Could combine Pay and Benefits under Benefits heading? But they gave separate headings Pay, Benefits, Schedule. We could create a Pay heading for compensation range, and Benefits heading for benefits details. However they said prefer a few substantive sections over many thin ones. But we need to include Pay if compensation is stated. Could combine Pay and Benefits under Benefits? Might be okay but they said use headings like Pay, Benefits. Safer to split:

            Pay

            with compensation range;

            Benefits

            with benefits list. - Schedule: Not mentioned, so omit. - Why Momentum: Could be "About the company" but not in list. Could be omitted? It's substantive but not matching headings. Could we put under "About the role"? Might be okay to add a section "Why Momentum" as

            Why Momentum

            though not in examples but maybe allowed. The instruction says use

            for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The "e.g." suggests those are examples, not exclusive. So we can add other headings if needed. But they said prefer a few substantive sections over many thin ones. Why Momentum is a paragraph; we could incorporate into About the role or maybe a separate section "About Momentum". I'd add a section "About Momentum" as

            About Momentum

            . That seems reasonable. We must remove boilerplate: equal opportunity employer line at end. Also remove any duplicated lines. Now craft HTML. Structure:

            About the role

            Momentum Association Management is seeking a Meeting Manager to lead the planning and execution of conferences, annual meetings, educational programs, board meetings, and other events for our association clients. You'll own assigned meetings from early planning through onsite execution and post-event closeout. You'll manage timelines, budgets, venues, vendors, registration, speakers, and the many details that shape the attendee experience. You'll work closely with each client's Executive Director, volunteer leaders, and Momentum colleagues to deliver meetings that support the association's goals. Our clients serve different professions and communities, and their meetings vary in size and format. This role suits someone who can learn each organization's priorities, lead several projects at once, and stay composed when plans change.

            Responsibilities

            • Meeting Planning and Execution Serve as the operational lead for assigned in-person, virtual, and hybrid meetings.Develop and maintain project plans, production schedules, budgets, and meeting specifications.Source venues and vendors, evaluate proposals, and negotiate and manage contracts.Coordinate hotels, room blocks, food and beverage, audiovisual services, meeting technology, and transportation as needed.Develop function schedules, room assignments, session logistics, and onsite staffing plans.Lead onsite preparations and operations, resolving issues promptly and keeping client leaders informed.

            • Programs and Attendee Experience Work with client leaders and volunteer committees to turn program plans into a well-organized event.Coordinate speaker communications, deadlines, presentation materials, and session details.Build and manage registration, including attendee categories, pricing, confirmations, changes, refunds, and onsite check-in.Ensure attendees, speakers, volunteers, sponsors, and exhibitors receive clear information and responsive support.Coordinate abstract programs and continuing education logistics when applicable to an assigned meeting, working with the appropriate client leaders and specialists.

            • Financial and Vendor Management Develop and monitor meeting budgets, registration trends, vendor expenses, and revenue projections.Review invoices, track contractual commitments, and reconcile meeting expenses and revenue.Coordinate exhibit and sponsorship logistics and fulfillment with the colleagues responsible for those relationships.Prepare post-meeting financial summaries and recommendations for future events.

            • Client and Team Partnership Partner with the Executive Director assigned to each client to understand meeting goals, priorities, and decision-making processes.Give client leaders clear updates on progress, budgets, upcoming decisions, and risks.Coordinate the work of Momentum colleagues and external vendors to keep responsibilities and deadlines clear.Lead post-meeting debriefs and maintain event records, templates, and lessons learned.

            Requirements

            • At least five years of professional meeting or conference management experience, including independent responsibility for complex events.
            • Experience managing meeting budgets, venues, vendors, contracts, registration, and onsite operations.
            • Strong project management skills and the ability to manage multiple meetings with competing deadlines.
            • Excellent written and verbal communication with clients, volunteer leaders, speakers, vendors, and colleagues.
            • Sound judgment and the ability to solve problems calmly during live events.
            • Comfort learning event technology and working with a remote team.
            • Ability to travel for assigned meetings and site visits, including occasional evenings and weekends during events.

            Qualifications

            • Experience with association or nonprofit conferences and volunteer-led committees.
            • Experience planning medical, healthcare, scientific, or other content-heavy meetings.
            • Familiarity with abstract submission and review processes, continuing education, or accreditation workflows.
            • Experience with Cvent or comparable registration and event platforms.
            • CMP or another relevant meeting credential.

            Pay

            Compensation: $75,000–$85,000 annually, depending on experience.

            Benefits

            • Health, dental, and vision. Two BCBS medical plan options—a traditional plan and a high-deductible option—with a $500 monthly employer contribution toward the plan you choose. Dental and vision coverage are 100% employer-paid, including family coverage.
            • Life and disability. $100,000 in basic life insurance and long-term disability coverage, both fully paid by Momentum.
            • Retirement. A 401(k) with a safe harbor company match: 100% of the first 3% you contribute and 50% of the next 2%, up to 4% of your salary. Company contributions are vested immediately.
            • Health savings and spending accounts. An HSA with an annual company contribution for employees on the high-deductible plan, plus limited-purpose FSA and dependent care FSA options.
            • Additional coverage. Voluntary supplemental coverage is available at group rates through payroll deduction, including accident, critical illness, hospital indemnity, additional life, legal services, pet insurance, and identity theft protection.
            • Time off and flexibility. PTO, holidays, remote work, and Half Day Fridays all year long.

            About Momentum

            Momentum launched in 2025 and is growing. Our clients advance work in mental health counseling, nonprofit research, employee ownership, specialized medical practice, and other fields. You'll plan meetings with different audiences and purposes while building lasting relationships with the people behind them. We invest in shared tools and processes that make planning more effective. You'll work directly with client leaders and Momentum colleagues, with room to use your judgment and improve how we deliver meetings.

            We also need to include "Success in the First Year" maybe as a section? Could be under "About the role" or separate. It's substantive. Could add a section "First Year Expectations". But we already have many sections. Might be okay to add a section "First Year". However instruction: prefer a few substantive sections over many thin ones. We already have many sections; maybe we can combine Success in the First Year into About the role or maybe under About Momentum. But it's about performance expectations; could be its own section "First Year". However that adds another heading. Might be okay. But we could incorporate Success in the First Year into About the role as a paragraph after the summary. However the instruction says preserve ALL substantive information; we can put it as a separate section but it's thin? It's three paragraphs with details. Could be its own section "First Year". Let's add

            First Year

            with the three paragraphs as

            each. But then we have many sections: About the role, Responsibilities, Requirements, Qualifications, Pay, Benefits, About Momentum, First Year. That's 8 sections. Might be okay. Alternatively we could merge First Year into About the role. But the instruction says prefer a few substantive sections over