Meetings & Events Sourcing Consultant (contract)

Responsibilities

• Manage venue sourcing activities for multiple concurrent meetings and events.
• Utilize Cvent Supplier Network (CSN) or similar venue sourcing platforms to conduct venue searches, issue RFPs, evaluate proposals, and communicate with suppliers.
• Analyze venue options and provide recommendation summaries outlining advantages, challenges, and overall fit for meeting objectives.
• Negotiate supplier agreements, including hotel and venue contracts, rates, concessions, cancellation clauses, and attrition terms.
• Support sourcing and contracting activities for multiple concurrent events.
• Partner with meeting planners, stakeholders, and suppliers to ensure successful sourcing outcomes.
• Assist with sourcing restaurants, speakers, meeting venues, and other event-related suppliers.
• Ensure sourcing and contracting activities comply with procurement, legal, risk, and third-party management requirements.
• Prepare, review, and process contracting documentation using established templates and procedures.
• Manage contract routing and approvals through Docusign.
• Upload and maintain contracts and supporting documentation within Ariba and other internal systems.
• Track contract status and ensure timely completion of required documentation.
• Maintain accurate records of sourcing activities, negotiations, and supplier communications.
• Support the overall Meetings & Events team with administrative and operational tasks.

Qualifications

• Professional experience in one or more of the following areas: Corporate meeting and event planning, Venue sourcing, Hotel sales, Catering, Convention services, Hospitality sourcing and contracting.
• Hands-on experience using Cvent Supplier Network (CSN) or equivalent venue-sourcing technology.
• Proven hospitality industry experience working with meetings, events, hotels, venues, catering providers, or related suppliers.
• Experience reviewing and negotiating meeting, event, tradeshow, or hospitality supplier agreements.
• Ability to manage multiple sourcing and contracting assignments simultaneously in a high-volume environment.
• Working knowledge of hotel and supplier commercial terms, including: Room rates, Concessions, Attrition clauses, Cancellation provisions, Contract terms and conditions.
• Experience conducting venue searches, issuing RFPs, evaluating proposals, and documenting sourcing decisions.
• Proficiency with Microsoft Office Suite: Word, Excel, Outlook, PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational, analytical, problem-solving, and time-management abilities.
• Ability to collaborate effectively across multiple teams and stakeholders.
• Experience supporting sourcing, contracting, supplier negotiations, or hospitality-related procurement activities.
• Experience in financial services or another highly regulated industry (preferred).
• Familiarity with enterprise procurement, third-party risk management, supplier management, or contracting processes.
• Experience with Docusign and Ariba.
• Supplier relationship management experience.
• Experience developing bid comparisons, financial analysis, or supplier recommendation materials.
• Openness and willingness to incorporate AI tools into daily work activities.
• Experience supporting geographically dispersed stakeholders or enterprise-wide meeting programs.
• CMP (Certified Meeting Professional) designation or other relevant hospitality, event management, sourcing, or contracting certifications (preferred).