Meeting Planner I

What You’ll Be Doing

• Manage programs and events from contract turnover through final billing using business management systems.
• Cookordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice To Have

• Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Working Logistics & Things You Should Know

• This is a Hybrid role based in Santa Clara, CA.
• Expectation to travel up to 20% for site inspections and event execution.
• The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications.
• Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.