Meeting Planner I

About the role

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Cooky/Navigation/Equal Opportunity boilerplate removed.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Requirements

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• Nice To Have: Destination knowledge or prior hotel sales experience, Experience developing and maintaining client and supplier relationships.

Qualifications

• None specified.

Skills

• None specified.

Benefits

The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

Pay

The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

Schedule

This is a Hybrid role based in Santa Clara, CA. Expectation to travel up to 20% for site inspections and event execution.

Company Information

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.