Meeting & Events Coordinator - Lehi, UT

About The Job

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Workplace Experience function.

What You Will Do

• Secondary point of contact for smaller meetings and events.
• Provide support for larger and more complex meetings and events as needed.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Aid in conference room turnover and midday room refresh.
• Reconfigure indoor and outdoor spaces.
• Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs.
• Conduct room set up, refresh, and service items.
• Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Manage a small inventory of event supplies (PA system, table linens, signage).
• Aid in post-event reporting and reconciliation.
• Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Review assigned work orders and partner with available teams to track completion.
• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.
• Inspect existing installations for compliance with building codes and safety regulations.
• Conduct routine maintenance, inspections, troubleshoot potential issues, and make repairs.
• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.
• Respond promptly to emergency situations and customer requests.
• Conduct quality assurance checks and oversee materials inventory.
• Coordinate daily workload, emergency repairs, and quality assurance checks.
• Documenting and reporting activities to supervisors.
• Display professionalism in appearance and language.
• Work approved overtime as needed.
• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.
• May need to work on small projects and other duties as assigned.

What You’ll Need

• A High School Diploma or GED with 2+ years of job-related experience.
• An in-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.