Meeting Event Manager, Congress & HCP

About the role

Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.

Responsibilities

• Partner with Corporate Meeting Planner on Congresses, tradeshows, Conventions, and other related corporate meeting events, including project management, timelines, document creation and retention, logistics, deliverables, and operational details to ensure seamless execution.
• Manage event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals and reconciliation.
• Lead and direct cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
• Source, negotiate, and manage suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
• Conduct site inspections and collaborate with clients and internal stakeholders to align on program strategy and execution.
• Maintain proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
• Oversee onsite event delivery, anticipate challenges, resolve issues in real time, and ensure a high-touch client experience.
• Manage VIP logistics and special projects as needed.
• Support proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.

Requirements

• A bachelor’s degree or equivalent practical experience.
• At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles (international destination experience is a plus).
• Strong working knowledge of end-to-end program and event management, including budget ownership and financial forecasting.
• Proven ability to build, manage, and maintain strong client relationships based on trust and service excellence.
• Clear, professional communication skills, both written and verbal, with confidence presenting to clients and stakeholders.
• The ability to manage multiple projects at once while staying organized, flexible, and detail oriented.
• Solid technical skills, including proficiency with Microsoft Office, CVENT, and the ability to quickly learn new systems and tools.

Things You Should Know

• 50-75% travel is required. Must have an updated passport for travel.
• This is a hybrid role requiring candidates to be based in Cincinnati, OH. Consistent onsite attendance will be required.