Meeting/Event Coord Non Profit (Term-limited)
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to extract content from posting.
First, we need to decide which sections to include.
We have job summary: description of role, responsibilities, etc.
We need to avoid repeating job title as heading. No Job ID etc.
We need to include sections: About the role (maybe from job summary), Responsibilities (the bullet list), Requirements (maybe required qualifications), Qualifications (maybe desired qualifications?), Skills (maybe skills list), Benefits (if any), Pay (if any), Schedule (if any). The posting mentions term-limited appointment, 24-month term, no RIF benefits, but no explicit benefits, pay, schedule. It mentions ability to work early mornings, evenings, weekends, occasional extended-hours workdays. That's schedule info. So we can include Schedule section with that detail.
Benefits: none explicit besides maybe free on-site parking? That's a benefit. It says building provides free on-site parking for staff. That's a benefit. Also maybe remote work opportunities? That's work mode. Could be considered benefit? But we should only include if posting actually states them. It does state free on-site parking. Also mentions remote work opportunities based on business needs. That's a work mode, not benefit. But we could include Benefits section with free on-site parking.
Pay: not mentioned. So omit Pay.
Now we need to preserve all substantive information. Must not invent or summarize away detail. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to avoid filler like "commensurate with experience". Not present.
We need to remove boilerplate: EEO, background screening, etc. Remove those.
We need to keep: Job Summary paragraphs, responsibilities bullet list (with percentages), required qualifications bullet list, desired qualifications bullet list, work location, modes of work (maybe as part of About the role?), additional info about term length, etc.
We need to avoid duplication.
Let's parse content.
Job Summary (first paragraph after "Apply Now Job Summary"):
"This is a term-limited appointment. At the end of the term, the appointment will terminate and will not be eligible for Reduction-in-Force (RIF) benefits. A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your interest in this position, outline skills and experience that are related to this position, and describe your interest in joining the Events team and supporting the advancement of Michigan Medicine's mission."
We can keep that as About the role? Actually that's more about application requirement. But we can include in About the role.
Next paragraph: "The Event Coordinator will be responsible for the coordination, planning, and implementation of events in the University of Michigan, Michigan Medicine, Office of Development. The Office of Development uses events to fundraise, engage, steward, and cultivate relations with donors within Michigan Medicine. These events span the spectrum of small dinners to large-scale annual fundraising events and celebration activities. In addition, the events team executes events for the Medical School and Michigan Medicine, including, but not limited to, campaign events, faculty and staff awards, reunions, alumni relations dinners, professorship inaugurations, and strategic institutional initiatives. The Event Coordinator will also play a key role in supporting major Michigan Medicine expansion projects, including the planning and execution of events associated with new facility openings and community engagement efforts. This includes coordinating high-profile VIP receptions, donor and leadership events, public open houses, community celebrations, media and marketing tours, and stakeholder engagement activities surrounding the expansion of Michigan Medicine services in the City of Troy and greater Oakland County, including the opening of the Eisenberg Troy Center for Specialty Care, Samuel and Jean Frankel Cardiovascular Center, and the Sidney and Madeline Forbes Advanced Imaging Center. The Event Coordinator will coordinate and manage events, meeting with and partnering with departmental stakeholders on the strategy and execution of successful events. A team-player mentality, cross-collaboration, and support of events within other areas is expected."
That's substantive description.
Then "Responsibilities*" with bullet points (with percentages). We'll convert to
- .
Then "Other Duties As Assigned" paragraph: "This addition highlights the scale and visibility of the Troy/Oakland County expansion work while aligning with the existing tone and structure of the position description." That's a sentence; we can include maybe in Responsibilities or About the role? It's a note. We'll keep as a paragraph maybe under Responsibilities.
Then "Required Qualifications*" bullet list.
Then "Desired Qualifications*" bullet list.
Then "Modes of Work" paragraph: "Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time and for any reason throughout the course of employment. Learn more about the work modes."
We can include that maybe under About the role or a separate section? There's no heading for Modes of Work in our allowed headings; we could put under About the role or maybe under Benefits? But better to include under About the role as part of description.
Then "Work Locations": "The onsite location for this position is an office suite at 777 E. Eisenhower Pkwy, Ann Arbor. This building provides free on-site parking for staff. This position is on-site, with remote work opportunities based on the business needs of the unit. Events are generally in the Ann Arbor/Metro Detroit area."
We can include that in About the role or maybe as a separate section? Not in allowed headings; we could incorporate into About the role.
Then "Additional Information": "This is a 24-month term-limited appointment. At the end of the stated term, May 31, 2028, your appointment will terminate, and you will not be eligible for Reduction-in-Force (RIF) benefits. This term-limited appointment does not create a contract or guarantee of employment for any period, as you will remain subject to disciplinary or other performance measures, up to and including termination, at the will of the University in accordance with existing University policy and standards for employee performance and conduct."
We can include that in About the role (term-limited details) or maybe separate but we have no heading for Additional Information. We'll incorporate.
Then "Background Screening" etc - remove boilerplate.
EEO statement - remove.
Job Opening ID etc - remove.
Working Title etc - remove.
Thus final HTML: sections: About the role, Responsibilities, Requirements (maybe Required Qualifications), Qualifications (maybe Desired Qualifications?), Skills (maybe skills from qualifications?), Benefits (free on-site parking), Schedule (ability to work early mornings, evenings, weekends, occasional extended-hours workdays). We need to ensure we don't create sections with filler.
Let's extract content for each.
About the role: combine job summary paragraphs (excluding cover letter instruction? Actually cover letter instruction is part of application instructions, which we should remove per instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The cover letter instruction is application instruction, so we should remove that. So we should exclude sentences about cover letter. Also "This is a term-limited appointment..." is part of role description? It's about appointment nature, not application instruction. Keep that.
Thus About the role content:
- "This is a term-limited appointment. At the end of the term, the appointment will terminate and will not be eligible for Reduction-in-Force (RIF) benefits."
- Then description of Event Coordinator responsibilities (the long paragraph).
- Then maybe "Other Duties As Assigned" sentence.
- Then work location info: onsite location, free on-site parking, remote work opportunities, events location.
- Then Modes of Work paragraph.
- Then Additional Information about 24-month term, termination date May 31, 2028, no RIF benefits, etc.
We need to avoid duplication of term-limited appointment mention (we have it twice). We can keep once.
We need to preserve all substantive info; we can combine but not lose details.
Let's craft About the role as a few paragraphs.
Now Responsibilities: we have bullet list with percentages. We'll convert each bullet to
- . The bullet list includes:
- 75% - Event Coordination Manage various aspects of event planning, including facility arrangements, catering, lodging, transportation needs, and other event logistics. Coordinate and facilitate the management of guest lists, event databases, guest response tracking, and dietary restrictions. Oversee event collateral materials such as invitations, sponsorship packets, confirmation/invoice packets, event programs, packets, signage, and gifts. Coordinate and manage day-of-event logistics including guest seating arrangements, nametag printing, place card printing, event staffing, and onsite execution. Plan and execute a diverse portfolio of Michigan Medicine events including development and stewardship activities, donor engagement events, faculty and staff recognition programs, alumni events, campaign-related activities, and special institutional initiatives. Support major facility openings and expansion efforts, including VIP receptions, executive and donor engagement events, public open houses, marketing and public relations tours, community outreach events, media previews, and grand opening celebrations associated with the growth of Michigan Medicine in the City of Troy and Greater Oakland County.
- 15% - Financial and Vendor Management Negotiate contracts on behalf of Michigan Medicine Development, track event expenses, vendor invoicing, and payments. Manage event budgets and allocate resources effectively across multiple concurrent projects. Track time and resource utilization to support event planning and organizational priorities.
- 10% - Strategic Event Development and Stakeholder Engagement Engage in strategic discussions pertaining to events, developing event concepts that support movement of donors along the donor continuum. Develop collaborative relationships within the Michigan Medicine Development Office, Medical School, hospital leadership, faculty, staff, communications and marketing teams, community partners, and external stakeholders. Promote a team culture and design event experiences that deliver strategic value to donors, alumni, patients, community members, faculty, and institutional leadership. Support event strategies that advance awareness, engagement, philanthropy, and visibility for major Michigan Medicine initiatives, including regional expansion efforts.
- Other Duties As Assigned This addition highlights the scale and visibility of the Troy/Oakland County expansion work while aligning with the existing tone and structure of the position description.
We'll keep as list items.
Now Requirements: Required Qualifications bullet list. Let's extract each line:
- Bachelor's degree and/or equivalent combination of experience in academia or professional event management.
- Experience in managing and a commitment to developing a team.
- At least 2 years of progressively responsible roles in event strategy and execution, fundraising, or development events
- Proven ability to execute complex events independently and with a team.
- Demonstrated ability to lead in a team-driven environment
- Experience managing complex vendor relationships and effectively negotiating contracts
- Excellent verbal, written, and organizational skills; demonstrated attention to detail
- Advanced experience with Microsoft Office Suite (Word, PowerPoint, Excel, etc.).
- Proven ability to use discretion and maintain a high level of confidentiality.
- Proven networking and collaboration skills
- Demonstrated experience with process improvement and procedure creation
- Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events.
- Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times.
- Candidate must have access to reliable transportation and internet.
Note: Some of these are more like skills/abilities; but we will put them under Requirements.
Now Qualifications: Desired Qualifications bullet list:
- Familiarity with the University of Michigan and/or Michigan Medicine
- Reasonable knowledge of university policies and procedures, protocols, and the organization of Michigan Medicine
- Prior experience in development, academic, and/or fundraising event management preferred
- Experience using database systems and experience with Google Docs
We could put these under Qualifications.
Now Skills: maybe we could extract skills from Required Qualifications (like excellent verbal/written/organizational skills, Microsoft Office,
for prose. We need to avoid filler like "commensurate with experience". Not present. We need to remove boilerplate: EEO, background screening, etc. Remove those. We need to keep: Job Summary paragraphs, responsibilities bullet list (with percentages), required qualifications bullet list, desired qualifications bullet list, work location, modes of work (maybe as part of About the role?), additional info about term length, etc. We need to avoid duplication. Let's parse content. Job Summary (first paragraph after "Apply Now Job Summary"): "This is a term-limited appointment. At the end of the term, the appointment will terminate and will not be eligible for Reduction-in-Force (RIF) benefits. A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your interest in this position, outline skills and experience that are related to this position, and describe your interest in joining the Events team and supporting the advancement of Michigan Medicine's mission." We can keep that as About the role? Actually that's more about application requirement. But we can include in About the role. Next paragraph: "The Event Coordinator will be responsible for the coordination, planning, and implementation of events in the University of Michigan, Michigan Medicine, Office of Development. The Office of Development uses events to fundraise, engage, steward, and cultivate relations with donors within Michigan Medicine. These events span the spectrum of small dinners to large-scale annual fundraising events and celebration activities. In addition, the events team executes events for the Medical School and Michigan Medicine, including, but not limited to, campaign events, faculty and staff awards, reunions, alumni relations dinners, professorship inaugurations, and strategic institutional initiatives. The Event Coordinator will also play a key role in supporting major Michigan Medicine expansion projects, including the planning and execution of events associated with new facility openings and community engagement efforts. This includes coordinating high-profile VIP receptions, donor and leadership events, public open houses, community celebrations, media and marketing tours, and stakeholder engagement activities surrounding the expansion of Michigan Medicine services in the City of Troy and greater Oakland County, including the opening of the Eisenberg Troy Center for Specialty Care, Samuel and Jean Frankel Cardiovascular Center, and the Sidney and Madeline Forbes Advanced Imaging Center. The Event Coordinator will coordinate and manage events, meeting with and partnering with departmental stakeholders on the strategy and execution of successful events. A team-player mentality, cross-collaboration, and support of events within other areas is expected." That's substantive description. Then "Responsibilities*" with bullet points (with percentages). We'll convert to
- . Then "Other Duties As Assigned" paragraph: "This addition highlights the scale and visibility of the Troy/Oakland County expansion work while aligning with the existing tone and structure of the position description." That's a sentence; we can include maybe in Responsibilities or About the role? It's a note. We'll keep as a paragraph maybe under Responsibilities. Then "Required Qualifications*" bullet list. Then "Desired Qualifications*" bullet list. Then "Modes of Work" paragraph: "Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time and for any reason throughout the course of employment. Learn more about the work modes." We can include that maybe under About the role or a separate section? There's no heading for Modes of Work in our allowed headings; we could put under About the role or maybe under Benefits? But better to include under About the role as part of description. Then "Work Locations": "The onsite location for this position is an office suite at 777 E. Eisenhower Pkwy, Ann Arbor. This building provides free on-site parking for staff. This position is on-site, with remote work opportunities based on the business needs of the unit. Events are generally in the Ann Arbor/Metro Detroit area." We can include that in About the role or maybe as a separate section? Not in allowed headings; we could incorporate into About the role. Then "Additional Information": "This is a 24-month term-limited appointment. At the end of the stated term, May 31, 2028, your appointment will terminate, and you will not be eligible for Reduction-in-Force (RIF) benefits. This term-limited appointment does not create a contract or guarantee of employment for any period, as you will remain subject to disciplinary or other performance measures, up to and including termination, at the will of the University in accordance with existing University policy and standards for employee performance and conduct." We can include that in About the role (term-limited details) or maybe separate but we have no heading for Additional Information. We'll incorporate. Then "Background Screening" etc - remove boilerplate. EEO statement - remove. Job Opening ID etc - remove. Working Title etc - remove. Thus final HTML: sections: About the role, Responsibilities, Requirements (maybe Required Qualifications), Qualifications (maybe Desired Qualifications?), Skills (maybe skills from qualifications?), Benefits (free on-site parking), Schedule (ability to work early mornings, evenings, weekends, occasional extended-hours workdays). We need to ensure we don't create sections with filler. Let's extract content for each. About the role: combine job summary paragraphs (excluding cover letter instruction? Actually cover letter instruction is part of application instructions, which we should remove per instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The cover letter instruction is application instruction, so we should remove that. So we should exclude sentences about cover letter. Also "This is a term-limited appointment..." is part of role description? It's about appointment nature, not application instruction. Keep that. Thus About the role content: - "This is a term-limited appointment. At the end of the term, the appointment will terminate and will not be eligible for Reduction-in-Force (RIF) benefits." - Then description of Event Coordinator responsibilities (the long paragraph). - Then maybe "Other Duties As Assigned" sentence. - Then work location info: onsite location, free on-site parking, remote work opportunities, events location. - Then Modes of Work paragraph. - Then Additional Information about 24-month term, termination date May 31, 2028, no RIF benefits, etc. We need to avoid duplication of term-limited appointment mention (we have it twice). We can keep once. We need to preserve all substantive info; we can combine but not lose details. Let's craft About the role as a few paragraphs. Now Responsibilities: we have bullet list with percentages. We'll convert each bullet to
- . The bullet list includes: - 75% - Event Coordination Manage various aspects of event planning, including facility arrangements, catering, lodging, transportation needs, and other event logistics. Coordinate and facilitate the management of guest lists, event databases, guest response tracking, and dietary restrictions. Oversee event collateral materials such as invitations, sponsorship packets, confirmation/invoice packets, event programs, packets, signage, and gifts. Coordinate and manage day-of-event logistics including guest seating arrangements, nametag printing, place card printing, event staffing, and onsite execution. Plan and execute a diverse portfolio of Michigan Medicine events including development and stewardship activities, donor engagement events, faculty and staff recognition programs, alumni events, campaign-related activities, and special institutional initiatives. Support major facility openings and expansion efforts, including VIP receptions, executive and donor engagement events, public open houses, marketing and public relations tours, community outreach events, media previews, and grand opening celebrations associated with the growth of Michigan Medicine in the City of Troy and Greater Oakland County. - 15% - Financial and Vendor Management Negotiate contracts on behalf of Michigan Medicine Development, track event expenses, vendor invoicing, and payments. Manage event budgets and allocate resources effectively across multiple concurrent projects. Track time and resource utilization to support event planning and organizational priorities. - 10% - Strategic Event Development and Stakeholder Engagement Engage in strategic discussions pertaining to events, developing event concepts that support movement of donors along the donor continuum. Develop collaborative relationships within the Michigan Medicine Development Office, Medical School, hospital leadership, faculty, staff, communications and marketing teams, community partners, and external stakeholders. Promote a team culture and design event experiences that deliver strategic value to donors, alumni, patients, community members, faculty, and institutional leadership. Support event strategies that advance awareness, engagement, philanthropy, and visibility for major Michigan Medicine initiatives, including regional expansion efforts. - Other Duties As Assigned This addition highlights the scale and visibility of the Troy/Oakland County expansion work while aligning with the existing tone and structure of the position description. We'll keep as list items. Now Requirements: Required Qualifications bullet list. Let's extract each line: - Bachelor's degree and/or equivalent combination of experience in academia or professional event management. - Experience in managing and a commitment to developing a team. - At least 2 years of progressively responsible roles in event strategy and execution, fundraising, or development events - Proven ability to execute complex events independently and with a team. - Demonstrated ability to lead in a team-driven environment - Experience managing complex vendor relationships and effectively negotiating contracts - Excellent verbal, written, and organizational skills; demonstrated attention to detail - Advanced experience with Microsoft Office Suite (Word, PowerPoint, Excel, etc.). - Proven ability to use discretion and maintain a high level of confidentiality. - Proven networking and collaboration skills - Demonstrated experience with process improvement and procedure creation - Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; Must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events. - Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times. - Candidate must have access to reliable transportation and internet. Note: Some of these are more like skills/abilities; but we will put them under Requirements. Now Qualifications: Desired Qualifications bullet list: - Familiarity with the University of Michigan and/or Michigan Medicine - Reasonable knowledge of university policies and procedures, protocols, and the organization of Michigan Medicine - Prior experience in development, academic, and/or fundraising event management preferred - Experience using database systems and experience with Google Docs We could put these under Qualifications. Now Skills: maybe we could extract skills from Required Qualifications (like excellent verbal/written/organizational skills, Microsoft Office,