Medical Support Assistant (Advanced)

Summary The Medical Support Assistant (MSA) position serves as a Consult Coordinator for Non VA Care. The MSA works collaboratively with other members of expanded health care teams (i.e. PACT - specialty care) including Non VA Care providers - pharmacists - social workers - dieticians - behavioral health staff - etc. to provide a robust interdisciplinary approach to care. Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements United States Citizenship: Be a citizen of the United States (U.S.)Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.7407(a)Experience: NoneEducation: You must possess one of the following: High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of EducationLicensure/Certification/RegistrationNone English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.7403(f)Grandfathering Provision: All Medical Support Assistants (MSAs) employed in Veterans Health Administration (VHA) in this occupation on the effective date of this qualification standard (February 20 - 2026) are considered to have met all qualification requirements for the title - series - and grade held - which are a part of the basic requirements of the occupationFor employees who do not meet all the basic requirements required in this standard - but who met the qualifications applicable to the position at the time they were appointed to it - the following provisions apply:(1) Such employees may be reassigned - promoted - or changed to a lower grade within the occupation.(2) Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed - on a temporary or permanent basis - until they fully meet the basic requirements of the standard.(3) If an employee who was converted to Title 38 hybrid status under this provision leaves the occupation - the employee loses protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupationGrade Determinations: Medical Support Assistant (Advanced) GS-06: Experience: One (1) year of experience equivalent to the next lower grade level in Federal service (GS-05)Experience includes: independently performs a full range of duties related to the delivery of healthcare services in an inpatient or outpatient settingAdvises clinical staff on current administrative processesThe MSA is responsible for answering phones - greeting patients - relaying messages to appropriate staff inside or outside of the unit - scheduling appointments - including interpreting and verifying provider orders in accordance with VHA national scheduling guidelinesAssignments at this level include - but are not limited to: scheduling - canceling - re-scheduling patient appointments and/or consultsentering no-show informationmonitoring appointment requests from multiple electronic sourcesparticipating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic - monitoring both inpatient and outpatient appointments in areas of responsibilityverifying and updating demographics and insurance information when patients check-in for appointmentsCoordinates administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e. - TRICARE - sharing agreements - collaterals - research patient - VA employee - etc.)Preferred Experience: Consult Management - VA Scheduling - Appointment Management - Community Care - Health Share Referral Management (HSRM) - RefDoc - External Provider Scheduling (EPS)MyHealtheVet - and scanning medical recordsAND Demonstrated Knowledge - Skills - and Abilities (KSA): In addition to the experience above - the candidate must demonstrate all of the following KSAs: Advanced knowledge of the technical health care process - including scheduling across interdisciplinary coordinated care delivery and/or community care models - and patient health care portals as they relate to access to careAdvanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or community operational activities that affect patient flow - as well as patient support administrative functions (e.g. - appointment cycles - outside referrals - follow-up care - overbooking - provider availability)Advanced knowledge of medical terminology due to the technical language used by cliniciansAbility to collaborate and communicate effectively with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to support team goal-setting and ensure medical care needs are metAbility to independently set priorities and organize work to meet deadlines while ensuring compliance with established processes - policies - and regulationsAbility to communicate tactfully and effectively - both verbally and in writing - with internal and external customersReference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/The full performance level of this vacancy is GS-06Physical Requirements: See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirementsSee VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements. Duties VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo The MSA works collaboratively in an interdisciplinary coordinated care delivery model (i.ePACT - Specialty Clinics - C&P - Non VA Care) and performs receptionist duties - customer service and other duties assigned for the proper and timely treatment of patients and maintains appointment schedules for all Non VA CareCommunicates with Non VA Care providers to ensure they accept VA patients and payments - prepare any required pre-appointment documents - schedules the appropriate level of care and documents the schedule in the appropriate consultObtains medical documentation from Non VA providers - scans to appropriate consult within CPRS and view alerts the VA providers for continuity of careCoordinates internal and external care between customers and providersSupports patient safety standards using the correct Veterans Affairs identification of all patients through the use of two forms of identification - name and full Social Security NumberThe patient may also present the Veterans Healthcare Identification Card (VHIC) for identificationHe/she must use each interaction with the patient to validate and update patient demographic information - either in person during check-in or over the phone - to decrease the incidence of returned mail due to incorrect addresses and inability to contact patient by phone due to incorrect numberWork Schedule: 8:00 am - 4:30 pm Monday - Friday (Subject to change based on the needs of the agency)Telework: Not Available Virtual: This is not a virtual positionFunctional Statement #: 59634F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized