Medical Student Coordinator

About the Role

The Medical Student Coordinator supports the administration and delivery of the psychiatry clerkship and related medical student educational programs at McLean Hospital. This role serves as the primary liaison between medical students, McLean faculty, and the clerkship and associate clerkship site directors, ensuring smooth onboarding and offboarding of medical students and coordinating their educational activities. The coordinator helps ensure an organized, supportive, and well-run learning environment for both Harvard Medical School students and visiting medical students from other institutions. This is a 50% time position, with the majority of work performed remotely, except for two half-days every four weeks to prep for and assist with student orientation.

Responsibilities

• Coordinate onboarding processes for Harvard Medical School students and visiting students from other medical schools rotating through the clerkship.
• Complete pre-rotation paperwork, including hospital credentialing, EMR access, required trainings, and institutional compliance documentation with medical students before arrival on the rotation.
• Provide orientation materials and ensure students understand expectations, schedules, and learning objectives for the rotation.
• Coordinate and help facilitate the monthly in-person orientation session for incoming medical students.
• Coordinate with hospital departments (e.g., HR, IT) to ensure timely access to clinical systems and hospital facilities.
• Organize and maintain rotation schedules, including student assignments to clinical units or services.
• Coordinate teaching schedules and educational sessions with McLean faculty and clerkship leadership.
• Serve as the primary administrative point of contact for students throughout their rotation.
• Troubleshoot scheduling or logistical issues that arise during rotations and direct students to appropriate faculty leadership when needed.
• Track completion of required evaluations and assessments from faculty and residents.
• Provide administrative support (e.g., booking rooms) to McLean faculty members overseeing courses for other medical student activities outside of the clerkship (such as the Mind Brain Behavior or Psychopathology Harvard Medical School course).
• Perform other duties as assigned.

Qualifications

Education: High School Diploma or Equivalent required. This role does not accept experience in lieu of a degree.

Experience: Experience in academic medicine, medical education administration, or healthcare program coordination preferred.

Skills

• Strong organizational and administrative skills.
• Ability to manage multiple deadlines and coordinate complex schedules.
• Ability to clearly communicate via email and other written formats.
• Proficiency with Microsoft Office.
• Ability to work collaboratively with faculty, trainees, and other department staff.
• Attention to detail and strong problem-solving abilities.
• Commitment to providing responsive and student-centered support.

Schedule

This is a hybrid position requiring in-office work twice a month. The coordinator is expected to assist with in-person orientation at the McLean Belmont campus (typically 8am to 12pm) and prepare for orientation the week before.

Scheduled weekly hours: 20

Work shift: Day

Pay

Pay range: $17.71 - $24.28/hourly (Grade 2). The base pay is determined based on skills, relevant experience, education, certifications, and other essential factors.

Additional Details

• Work location: 115 Mill Street
• Employee type: Regular
• Remote type: Hybrid

Physical Requirements

• Standing: Occasionally (3-33%)
• Walking: Occasionally (3-33%)
• Sitting: Constantly (67-100%)
• Lifting: Occasionally (3-33%) 20lbs - 35lbs
• Carrying: Occasionally (3-33%) 20lbs - 35lbs
• Pushing: Rarely (Less than 2%)
• Pulling: Rarely (Less than 2%)
• Climbing: Rarely (Less than 2%)
• Balancing: Occasionally (3-33%)
• Stooping: Occasionally (3-33%)
• Kneeling: Rarely (Less than 2%)
• Crouching: Rarely (Less than 2%)
• Crawling: Rarely (Less than 2%)
• Reaching: Occasionally (3-33%)
• Gross Manipulation (Handling): Constantly (67-100%)
• Fine Manipulation (Fingering): Frequently (34-66%)
• Feeling: Constantly (67-100%)
• Foot Use: Rarely (Less than 2%)
• Vision - Far: Constantly (67-100%)
• Vision - Near: Constantly (67-100%)
• Talking: Constantly (67-100%)
• Hearing: Constantly (67-100%)