Medical Staff Coordinator

Primary City/State: Casper, Wyoming • Department: Medical Staff Services – Hospital • Work Shift: Day (Monday‑Friday, 8:00 am‑4:30 pm)

Position Summary

Provides highly skilled support via liaison representation to committees, medical staff departments, physicians, and other hospital personnel under moderate supervision.

Core Functions

• Coordinate all aspects of assigned medical staff committees, including compiling agenda material, documenting minutes, preparing follow‑up memos and letters, and researching information for chairs.
• Provide professional assistance to chairmen regarding privileging, credentialing, reappointment, and medical staff rules and regulations as outlined in the bylaws.
• In consultation with the director, provide administrative support for hearing committees.
• Serve as a resource for medical staff members regarding bylaws, rules, regulations, hospital policies, regulatory requirements, and parliamentary procedure.
• Assist in drafting correspondence to ensure compliance with established bylaws, rules, and regulations.
• May coordinate Graduate Medical Education (GME) and/or Continuing Medical Education (CME) functions and processes.
• Liaise between medical staff and administration, communicating sensitive and confidential issues, including peer review, while maintaining peer review protection.
• Maintain an accurate, secure, and updated database of physician and allied‑health information for queries on privileges, status, and other demographic profiles.
• Gather and analyze physician and allied‑health data using internal databases to support reappointment, peer review, and quality‑improvement processes.
• Coordinate processing of all aspects of credentialing and reappointment, ensuring completeness, accuracy, and timeliness; request additional information from external sources as needed.
• Monitor physician supervision periods, assisting department chairs with procedures, forms, and time limits.
• Collect and compile data for physician and allied‑health quality profiles, analyzing practice patterns and presenting findings with senior staff and quality teams.
• Manage preparation, distribution, and maintenance of the physician emergency department call schedules.
• Interact directly with internal and external customers, exercising courtesy, tact, patience, cooperation, and confidentiality.

Minimum Qualifications

• 1–2 years of experience in healthcare, paralegal, managed care, or credentialing, demonstrating strong knowledge of medical office administration.
• Knowledge of medical terminology and professional physician interface.
• Experience interacting with physicians in highly sensitive situations.
• Strong verbal and written communication skills.
• Astute judgment and human‑relations skills for interfacing with medical staff, administrators, legal counsel, and hospital personnel.
• Proficiency with common office software and equipment.
• For positions at Banner Behavioral Health Hospital: Arizona Fingerprint Clearance Card at hire and an Arizona Criminal History Affidavit signed upon hire.

Preferred Qualifications

• Two years of college education.
• National Certification as a Medical Staff Services Professional.
• Knowledge of medical staff computer software programs.
• Additional related education and/or experience.

Schedule

Full‑time, Monday‑Friday, 8:00 am‑4:30 pm with some flexibility.