Medical Staff Administrative Assistant

Job Summary

The position of Medical Staff Administrative Assistant is an advanced clerical position responsible for duties assigned by the Director, Medical Staff Services. These duties would include, but are not limited to: assist the Chief Medical Officer, schedule and attend meetings, assist physicians and Advanced Practice Professionals as needed in the business functions of the Medical Staff. The Medical Staff Administrative Assistant is responsible for the onboarding of all medical students and residents and meets regularly with the Designated Institutional Officer. Exhibits exceptional professionalism and preserves confidentiality. Strives for superior performance by consistently providing a product or service to leadership and staff that is recognized as ultimately contributing to the patient and family experience. Recognizes and demonstrates understanding of patient and family centered care.

Primary Job Responsibilities

• Plan, organize and maintain the schedule of the Chief Medical Officer and Director as needed.
• Assist the Medical Staff Services Director as needed.
• Act as the point-of-contact for all medical students and residents including but not limited to; facilitating orientation, obtaining required documentation, and maintaining records.
• Responsible for supporting multiple medical staff department and committee meetings, ensure accurate and timely minutes are recorded and filed, and all necessary meeting-related follow-up activities are completed. The meetings will require some early mornings and occasional evenings.
• Follow through on actions recommended at meetings; prepare necessary correspondence; send excerpts of minutes to appropriate individuals for further action; channel information/recommendation among various committees, departments, Board of Directors, etc..
• Specialized work as assigned which may include entry-level credentialing assistance, special events coordination, Joint Commission/regulatory support or other assignments as needed.
• Clerical duties that include, but not limited to: typing policies, preparing memos, letters and other documents, filing, copying, faxing, scanning, answering phones, scheduling meetings, opening and sorting incoming mail, both external and interdepartmental.
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