Medical Secretary, HIM

About the role

This position manages health information and medical records for pediatric patients and subspecialty clinics in the Department of Pediatrics at the University of Utah School of Medicine. It provides secretarial and administrative support for pediatric ambulatory clinics and coordinates with multiple clinical teams and subspecialty divisions to ensure optimal patient care.

Responsibilities

• Serves as a resource for triage, scheduling, and clinical teams; educates on University policy and procedures related to patient health information and chart integrity.
• Captures, monitors, and verifies required data and information.
• Manages individual patient legal documents in the Electronic Medical Record (EMR) regarding custody/guardianship, adoption, name change, sex change, etc.
• Uploads external lab and imaging results for provider review.
• Oversees and distributes the incoming and outgoing fax volume for assigned divisions to ensure timely responses.
• Uploads external medical records and distributes to appropriate care teams.
• Routes prescription refills, medical orders, prior-authorization forms, outside medical records, patient school plans, patient letters, etc. to appropriate care teams.
• Creates and/or responds to messages in the EMR with detailed professional notes.
• Oversees document distribution, fax management, chart integrity and uploading to the EMR.
• Acts as a liaison between the Department of Pediatrics, Primary Children's Hospital, and other University and non-University community clinics.

Requirements

• Two years of secretarial experience, or equivalency.
• Successful completion of medical software training may be required by a certain date within some departments.

Qualifications

• Two years of experience in a hospital, clinic or laboratory setting.
• Patient registration or related field experience.

Skills

• Knowledge of medical terminology.
• Strong word processing and spreadsheet software skills.

Benefits

The University of Utah offers a comprehensive benefits package including:

• Excellent health care coverage at affordable rates
• 14.2% retirement contributions
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employees, spouses, and dependent children
• Flex spending accounts
• University provided basic employee life insurance coverage equal to a salary of up to $25,000
• Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
• Free transit on most UTA services
• Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Pay

$18.16 to $24.29 per hour

Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.