Medical Records Tech

Overview

The Medical Records Tech helps maintain, protect, and distribute medical records for all WVCI clinics. The role supports and adheres to the US Oncology Compliance Program, including the Code of Ethics and Business Standards. A strong understanding of medical office operations and high computer competency are desirable; experience in medical records is a plus.

Responsibilities

• Copy, mail, and/or fax patient chart information as requested and authorized, documenting all processes.
• Assist in preparing and filing internal and external correspondence and medical reports into patients' electronic medical records according to the filing system.
• Gather medical records from community providers to prepare charts for new patient visits.
• Make copies of dictated interval notes as needed.
• Assist in purging deceased and inactive charts as scheduled and according to guidelines.
• Send outgoing faxes and distribute incoming faxes.
• Demonstrate an understanding of patient confidentiality to protect the patient and clinic/corporation.
• Prepare correspondence, memos, forms, and other typing as requested by the supervisor.

Qualifications

• High school diploma or equivalent required.
• 2+ years experience, preferably in a medical office setting.
• Previous experience in medical records preferred.

Physical Demands

The employee must be present on-site during regularly scheduled business hours and be able to sit or stand, talk, and hear for extended periods. The role requires full range of body motion, manual and finger dexterity, eye‑hand coordination, standing and walking for extended periods, and occasional lifting of items up to 40 lb. Corrected vision and hearing to normal range are required. Reasonable accommodations may be made for individuals with disabilities.

Work Environment

Work is performed in an office or clinical setting with in‑person interaction with co‑workers, management, and clients. Minimal travel by automobile to office sites may be required. Reasonable accommodations may be made for individuals with disabilities.

Pay

The general pay scale for this position at WVCI is $19.00–$34.03, with the actual hiring rate dependent on factors such as prior work experience, education, responsibilities, location, performance, and internal equity.

Benefits

• Medical/Dental/Vision coverage
• Life Insurance
• 401(k) retirement plan

Schedule

Full‑time employment.