Medical Records Tech

About the role

This is a 100% in-person role located in Clifton Park, NY.

Responsibilities

• Assists with organizing, sorting, and filing all incoming and outgoing patient information.
• Prepares charts for patient visits.
• Fills, locates, retrieves, and delivers medical records and/or electronic medical records as assigned.
• Supports and adheres to the New York Oncology Hematology Compliance Program.
• Ensures all appropriate documentation for the scheduled patient visit is attached to the patient's chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized.
• Documents all processes.
• Releases medical records information to persons or agencies according to State and Federal regulations.
• Compiles and maintains patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up out guides at designated locations and returns to Medical Records.
• Catalogues charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request.
• Makes copies of dictated interval notes accordingly.
• Makes sure physician dictation is completed in the EMR and alerts physicians who are behind.
• Provides back-up assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically.
• Prepares correspondence, memos, forms and other typing as requested by supervisor.

Qualifications

• High school diploma or equivalent required.
• Requires 0-3 years’ experience, preferably in a medical office setting.
• Previous experience in a medical records' experience preferred.
• Knowledge of electronic health record systems.
• Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Physical Demands

Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.