Medical Records Coordinator - CHS

Duties & Responsibilities

• Coordinate requests for medical records, including court subpoenas and requests from Federal, State and local regulatory and legal entities.
• Follow up on all requests and ensure timely response on all requests for medical records.
• Scan and preserve paper documentation into electronic records.
• Process and track requests for patient records received from clinical service teams, submit to external healthcare facilities, and follow up with external facilities.
• Care for requests for transfers to NYS facilities and ensure required documentation is completed and forwarded to State facilities.
• Maintain and ensure the medical records database is updated and accurate.
• Aid in the implementation of quality assurance processes to ensure the accuracy and integrity of the data.
• Run daily reports for various processes in multiple systems and software, and use and search various systems used by CHS and NYC Department of Correction.
• Perform redactions of medical records.
• Correspond with outside jurisdictions to assist with Medical portions of the extradition process.
• Retrieve hospital returns and ensure they are entered into the Medical record.
• Carry out clerical duties, as assigned, including but not limited to: assist in coordinating the administrative and office operations, maintain supplies, participate on project team meetings to achieve team goals, and perform other duties as assigned.

Minimum Qualifications

• A four-year high school diploma or its educational equivalent and four (4) years of satisfactory full-time experience providing direct counseling, guidance, crisis-intervention or information and referral services for inmates of a correctional facility, substance abusers or a similar client population;
• Or Education and experience equivalent to "1" above. Thirty (30) semester credits from an accredited college will be considered equivalent to one (1) year of the required experience. However, all candidates must have a four-year high school diploma or its educational equivalent and at least one (1) year of experience as described in "1" above.

Department Preferences

• Baccalaureate degree from an accredited college or university.
• Strong knowledge of Excel and Word.
• Good knowledge of medical terminology.
• Strong interpersonal and communication skills.
• Ability to work on multiple projects concurrently.