Medical Records Clerk

Job Summary

We are seeking a Medical Records Technician to support Non-Clinical Case Management Services for the Vermont Army National Guard (VTARNG) State Medical Detachment, Green Mountain Armory, at Camp Johnson in Colchester, VT.

About the Role

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

Responsibilities

• Support Periodic Health Assessments and Soldier Readiness Processing events by organizing and managing required medical documentation.
• Aid in establishing and maintaining electronic case management profiles through accurate data entry and document uploads.
• Compile and format monthly case status reports by organizing, validating, and tracking required data elements.
• Maintain accurate and complete records to support compliance with Individual Medical Readiness and deployment requirements.
• Safeguard protected health information in accordance with Health Insurance Portability and Accountability Act standards.
• Enter and update medical and administrative data across required systems, ensuring completeness and timeliness.
• Execute processes in strict compliance with:
• Army Medical Readiness Regulations (AR 40-501 – Standards of Medical Fitness; AR 40-502 – Medical Readiness; AR 40-66 – Medical Record Administration and Healthcare Documentation; AR 40-35 – Health Hazard Assessment Program).
• Privacy & Information Protection Laws (HIPAA).
• Organize records to support consistent and accurate communication efforts with Soldiers and stakeholders.
• Compile data for profile management reporting and ensure timely submission support.
• Log and forward medical documents within required timelines, ensuring proper routing to the Records Custodian.
• Provide documentation support for monthly case reviews, ensuring records are complete, accurate, and accessible.

Qualifications

• Authorization to work in the United States permanently without sponsorship.
• Prior experience as a Medical Records Technician with VTARNG or similar entity.
• Medical records technician certification, such as the Certified Electronic Health Record Specialist (CEHRS).
• Familiarity with DOD Medical Readiness Systems and Policies (MEDPROS, MEDCHART, eCase, AHLTA / MHS GENESIS).

Benefits

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Equal Opportunity Employer

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.