Medical Records Clerk

Essential Duties and Responsibilities

• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice
• Creates and maintains the patient medical record for each patient; in electronic format and in paper, as needed.
• Following HIPAA guidelines gathers patient records from a variety of sources (i.e., mail, fax/eFax, email, etc.), which will require interacting with registration areas and/or physicians' office's in a professional manner.
• Scans and attaches medical records into the electronic medical record system according to guidelines.
• Keeps practice health care providers informed by communicating availability or unavailability of the record.
• Handles medical record requests and patient care related releases of information ensuring that all releases are compliant with HIPAA guidelines.
• Absorbs and processes medical records from deceased and inactive patients as scheduled and according to guidelines.
• Assists in guiding and training less experienced staff.
• Ability to assist in the guidance and training of less experienced staff.
• Ability to maintain a positive attitude with the research team.

Knowledge, Skills & and Abilities

• Excellent interpersonal skills to deal effectively with research personnel
• Knowledge of medical terminology
• Knowledge of HIPAA guidelines
• Excellent organizational skills to independently manage workflow
• Ability to prioritize quickly and appropriately with minimal guidance
• Ability to multi-task
• Ability to work independently and function as part of a team
• Clear and concise verbal and written communications
• Excellent attention to detail
• High school graduate or GED

Why Join Us?

At NEXT Oncology (an Avacare Business), you’ll be part of a mission-driven team that values collaboration, precision, and patient safety. Our team is known for its supportive culture, strong communication, and commitment to excellence in clinical research.

About the Role

Under the direction and supervision of the Director of Clinical Trial Management, this position is responsible for the preparation, scanning, labeling and maintenance of medical records for the practice. The position works closely with the research team in support of all ongoing clinical studies.

Benefits

The potential base pay range for this role, when annualized, is $25,900.00 - $64,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

Pay

The potential base pay range for this role, when annualized, is $25,900.00 - $64,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time).

Schedule

Full time