Medical Records Clerk

Essential Functions

• Maintains patient files and retrieves files for scheduled appointments
• Files study patient charts
• Files all patient data upon receipt of information
• Initiates record for new patients and creates computer index
• Maintains file labels
• Maintains filing statistics
• Audits filing sequence
• Responds to requests for medical records
• Processes letters and reports
• Answers and directs telephone calls
• Retrieves patient schedules from computer system
• Distributes lab reports to physicians, and materials to other departments
• Requests information from various departments
• Responds to correspondence requests
• May photocopy records and documents for billing and/or legal services
• Sends and receives information via facsimile machine
• Keeps supervisor informed of problems or issues
• Maintains supplies needed
• Performs other duties as assigned

Education

High school diploma/GED or equivalent working knowledge preferred.

Experience

Medical office experience preferred.

Knowledge

Knowledge of modern office equipment.

Skills

• Interpersonal/human relations skills
• Organizational skills
• Telephone etiquette skills

Abilities

• Ability to maintain records and files
• Ability to operate personal computer
• Ability to maintain confidentiality
• Ability to exert physical effort maintaining and distributing files

Environmental Working Conditions

Normal office environment. Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Physical/Mental Demands

Requires sitting approximately 90%, walking and standing associated with a normal office environment. Some bending and stretching required. Manual dexterity using a calculator and computer keyboard.