Medical Records Clerk

Essential Duties and Responsibilities

• Maintain, organize, and update electronic and paper patient medical records.
• Scan, index, and upload clinical documents, including cardiology reports, consultation notes, diagnostic test results, and hospital records into the EHR system.
• Retrieve patient records for physicians, nurses, and authorized staff as needed.
• Process requests for medical records from patients, healthcare providers, insurance companies, and other authorized entities in accordance with HIPAA regulations.
• Verify patient demographic and insurance information for accuracy.
• Ensure documentation is complete before filing records.
• Monitor incoming laboratory results, imaging reports, electrocardiograms (EKGs/ECGs), echocardiograms, stress test reports, Holter monitor reports, and cardiac catheterization reports for proper filing.
• Assist with chart preparation for upcoming patient appointments.
• Maintain accurate records of released medical information.
• Respond to telephone calls, faxes, and electronic requests related to medical records.
• Support quality improvement initiatives by ensuring documentation meets regulatory and practice standards.
• Assist with administrative projects and other front-office duties as assigned.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Previous experience in a medical office or health information management preferred.
• Experience using Electronic Health Record (EHR) systems.
• Knowledge of HIPAA privacy and security regulations.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.