Medical Records Clerk

Essential Functions

• Retrieve medical charts for all healthcare staff as requested
• File daily all currently used medical records
• Assure that charts are counter-signed by physician and checks charts for completeness
• Releases information at the direction of the Sheriff, Site Nursing Supervisor, or Site Physician
• Secures all active and inactive medical records
• Answers telephone, takes messages, and makes telephone calls
• Type’s letters, reports, and memorandums
• Schedules off site appointments as requested by practitioner/nursing staff
• Maintains a roster or appointment book based on scheduled appointments for both on-site and offsite appointments
• Orders, receives, and maintains medical or office supplies
• Adheres to safety and security policies and participates in disaster drills
• Requires regular and reliable attendance
• Ensures the confidentiality of all medical records information
• Maintains accountability for the location of any medical record on file, logs in and out all record jackets received or sent out
• Maintains all files in established systems with all materials properly arranged and affixed within, filing material as received
• Pulls records and performs studies as requested by the nursing supervisor
• Affixes and re-files records upon completion of use
• Pulls records and performs studies as requested by the nursing supervisor
• Affixes and re-files records upon completion of use
• Performs all clerical duties related to the assembling and maintaining of medical records, including initiating records for new detainees
• Completes reports and performs other duties as assigned by the Health Services Administrator/Site Manager
• Notifies supervisor and completes report for incidents or accidents
• Notifies supervisor and completes report for incidents or accidents
• Completes reports and performs other duties as assigned by the Health Services Administrator/Site Manager

Qualifications

• High school graduate or equivalent
• At least two years of specialized experience and/or training in keeping medical records
• Ability to work with people and work under pressure
• Basic Life Support (BLS) certification; hands-on training