Medical records Central supply

About the role

We are seeking a dependable, organized, and detail-oriented Medical Records & Central Supply Coordinator to join our team. This dual-role position is responsible for maintaining accurate resident medical records while overseeing the ordering, receiving, inventory, and distribution of medical and facility supplies. The ideal candidate is organized, customer-service focused, and thrives in a fast-paced healthcare environment.

Responsibilities

Medical Records

• Maintain complete, accurate, and confidential resident medical records in accordance with federal, state, and facility regulations.
• Prepare and organize admission, discharge, and transfer records.
• Audit resident charts for completeness and regulatory compliance.
• File and scan medical documents into the electronic medical record (EMR).
• Process requests for medical records while maintaining HIPAA compliance.
• Assist with physician orders and document management.
• Support clinical staff during surveys and audits.
• Maintain record retention and storage procedures.

Central Supply

• Order, receive, stock, and distribute medical and nursing supplies.
• Maintain inventory levels to ensure departments have necessary supplies.
• Monitor usage and assist with cost-control initiatives.
• Organize storage areas and maintain clean, orderly supply rooms.
• Track backorders and communicate supply shortages to department leaders.
• Work with vendors to ensure timely deliveries.
• Assist with monthly inventory counts.
• Ensure supplies are stored according to infection control and safety standards.

General Responsibilities

• Maintain confidentiality of resident information in accordance with HIPAA.
• Communicate effectively with nursing, therapy, administration, and other departments.
• Participate in facility meetings and in-service training as required.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous experience in medical records, health information management, healthcare administration, or central supply preferred.
• Experience in a skilled nursing facility or long-term care setting preferred.
• Knowledge of HIPAA regulations.
• Strong computer skills and proficiency in Microsoft Office.
• Experience with electronic medical records (EMR) systems preferred.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to lift up to 30 pounds and move supply boxes as needed.

Benefits

• Competitive Pay
• Health, Dental & Vision Insurance
• Paid Time off
• Opportunities for Growth and Development