Medical Records Assistant

About the role

We're looking for a detail-oriented and dependable Medical Records Assistant to join our team!

Responsibilities

• Aid in organizing, planning, and maintaining the Medical Records Department.
• Support the Medical Records/Health Information Consultant as needed.
• Build positive working relationships with nursing, clinical staff, and other departments.
• Retrieve, organize, and deliver resident medical records, both manually and electronically.
• File nurses' notes, resident assessments, progress notes, laboratory reports, X-ray results, correspondence, and other documentation into resident charts.
• Assemble, review, and maintain resident charts to ensure records are complete and properly filed.
• Return incomplete records to the appropriate department or staff member for completion.
• Answer phone calls related to medical records in a courteous and professional manner.
• Provide medical records to authorized personnel, including physicians, nurses, and government agencies, while following all confidentiality guidelines.
• Track records that are signed out and ensure they are returned promptly.
• Maintain active and inactive medical records in accordance with facility policies.
• Protect resident privacy by maintaining strict confidentiality and promptly reporting any suspected privacy concerns or violations.
• Aid with additional duties as needed to support the department and facility.
• Occasionally work beyond regularly scheduled hours, including weekends, holidays, or during emergency situations when additional support is needed.

Requirements

• A high school diploma or GED.
• Basic computer skills, including data entry and information retrieval.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively in English, both verbally and in writing.
• Professional, courteous, and compassionate communication with residents, visitors, and coworkers.
• Ability to work independently while also being a collaborative team member.
• Knowledge of medical terminology, anatomy and physiology, health information management, coding, or indexing (preferred).

Qualifications

• Ability to type at least 45 words per minute and use dictation equipment.
• Physical requirements: ability to move throughout the workday, lift, carry, push, and pull up to 25 pounds, including moving items up to 5 feet high and carrying them up to 50 feet.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Skills

• Organizational skills.
• Attention to detail.
• Communication skills.
• Medical terminology knowledge (preferred).

Benefits

Not specified.

Pay

$19.00–$20.00 per hour, depending on experience (DOE)

Schedule

Part-time, 4 days per week (up to 29 hours)