Medical Practice Administrator - Operations

Position Overview

Dermatology Specialists, Inc., a large multi-site dermatology practice, is seeking a Medical Practice Administrator to lead and optimize operations across all locations. This role reports directly to the owner physicians and works closely with the Finance Manager.

Key Responsibilities

• Oversee and support regional office managers.
• Manage daily operational activities to ensure efficiency, compliance, and quality of service.
• Lead recruitment efforts for physicians and professional staff, including MDs, PAs, nurses, and lab technicians.
• Conduct annual performance evaluations and 90-day reviews for leadership staff.
• Develop, implement, and standardize office policies and procedures across all locations.
• Ensure adherence to all regulatory and compliance standards (HIPAA, CLIA, COBRA, FMLA).
• Supervise training and development programs to ensure optimal staff performance.
• Collaborate with management and staff to promote quality patient care and service excellence.
• Oversee physician schedules and clinical workflow coordination.
• Manage payroll operations and collaborate with accounting on financial reporting.
• Foster a positive, high-performance culture focused on accountability, teamwork, and service.
• Review and interpret contracts, including leases, insurance, and equipment agreements.

Qualifications

• Minimum 5 years of management experience in a medical office or healthcare setting.
• Strong understanding of human resources principles and practices, including benefit administration.
• Past experience leading, motivating, and holding teams accountable.
• Excellent communication, organizational, and problem-solving skills.
• Experience with policy and procedure development.
• Strong financial and accounting knowledge.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• E-MR (Electronic Medical Record) experience preferred.
• Experience in physician relations, communication, recruiting, and direct support.
• Understanding of contract terms and conditions.

Benefits

• Competitive salary based on experience.
• Medical and dental coverage.
• 401(k)/pension plan with company contributions.
• Flexible Spending Account (FSA) for medical and childcare expenses.
• Company-paid life insurance.
• Paid vacation, sick leave, and holidays.
• Employee discounts on dermatology products, procedures, and services.