Medical or Business Record Scanner
About the role
thenwith the summary. - Responsibilities ->
Responsibilities
then- each essential responsibility.
- Requirements -> maybe combine Education and Additional Requirements (abilities). Could also include Physical Demands and Work Environment as separate sections? But they are substantive. Could include "Physical Demands" and "Work Environment" as sections if they have specific content. The instructions say use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It lists examples but not limited to those; we can use other headings if needed? It says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should stick to those headings. It doesn't forbid other headings, but likely they expect those. However we can include Physical Demands and Work Environment under Requirements or Qualifications? Might be better to put them under Requirements (since they are job requirements). Or we could create a separate section "Physical Demands" but not in the list; risk of not following instruction. Safer to stick to the given headings. Thus we need to map content to those headings. About the role: Job Summary. Responsibilities: Essential Responsibilities. Requirements: Education, Additional Requirements (abilities), maybe also Physical Demands and Work Environment? Could be considered requirements. We'll include them as
or
- as appropriate.
Qualifications: Preferred Qualifications (location, schedule, etc). Also maybe "Grade 02 Experience Basic Qualifications: N/A" we skip.
Skills: Could be the Compliance Accountability Competencies (Problem Solving, Customer Service, etc). Also maybe "Ability to..." but those are more requirements. We'll put competencies under Skills.
Pay: Pay Range.
Schedule: Scheduled Weekly Hours, Shift, Workdays, Working Hours Start/End, Job Schedule, Job Type.
We must not create sections with filler. Ensure each section has real content.
Now we need to preserve all substantive information. Let's extract.
Job Summary: "This position is responsible for sorting all loose medical and business record material into batches to be scanned into the electronic medical or business record and is also responsible for physically scanning those documents into the applicable electronic medical or business record systems. This includes ensuring that each scanned image is legible and that the scanned quality of the document is sufficient for medical and business record purposes."
We'll put that in
. Responsibilities: list each bullet from Essential Responsibilities. Let's copy them: - Receive and sort all loose documents for scanning into the electronic medical or business record/scanning system. - Sort documents first by urgency (24 or 48 hours), then by color and number of sides. - Verify all indexing information is on each document. If documents do not have appropriate indexing information, will send document back to the originating department. - Screens incoming documents for accuracy by validating against National retention codes. - Ability to identify nonstandard forms and determine action required. (Actually this is a competency but appears in responsibilities list; we keep as is.) - Prepare documents for the scanning process by following dept guidelines for processing poor quality originals removing paper clips and staples, arranging all documents so that the correct side is facing up. - Remove any documents which do not have the necessary information. - Batch all documents for scanning. - Open the scanning application and enter batch type data or required information. - Place batched documents into the scanner and scan each document. - Perform initial visual quality review of each scanned image to ensure the image is legible, thereby ensuring the integrity of the electronic medical and business record. - Ensure that each document has been scanned. - Delete blank scans. - Make necessary corrections to mis-scanned documents. - Re-scan any documents which did not scan appropriately. - Maintain the original paper documents in batched order and send to the Indexer or file for storage based on department. - Perform routine cleaning of the scanning equipment. - Maintain scanning equipment in proper operating condition. - Give all non-legible documents to the Quality Assurance Clerk, or following department guidelines as instructed. - Perform other related duties as necessary, which may include and not be limited to filing, answering phones, and other departmental support functions. We need to ensure we keep the exact text. Some sentences have minor grammar issues; we keep as is. Now Requirements: Education: "High School Diploma or General Education Equivalent (GED) required." Additional Requirements: list of abilities: - Ability to read and comprehend complex instructions, correspondence, and medical/business record documents in English. - Ability to write simple correspondence using email. - Working knowledge of computer applications to include Windows 95/97 or future versions of Windows NT is required. - Must be willing to work in a Labor Management Partnership environment. - Also refer to Position Specifications outlined in the appropriate collective bargaining agreement. - Ability to review and sort all types of medical and business record documents. - Working knowledge of PCs and the ability to navigate in a Windows environment utilizing a mouse. - Basic knowledge of office equipment (fax machine, copy machine, scanner). - Ability to clearly speak, read, write and thoroughly understand English. - Ability to learn policies, procedures and to differentiate between medical and business record documents. - Ability to file documents in the appropriate place in the electronic medical and business record. - Ability to learn scanning and electronic medical and business record system applications. Also Physical Demands: description: - While performing the duties of this Job, the incumbent is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk and hear. - The incumbent is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl. - The incumbent must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds. - Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Work Environment: - While performing the duties of this Job, the incumbent is regularly exposed to moving mechanical parts. - Frequent exposure to inpatients and outpatients who may be experiencing a wide range of acute and chronic medical conditions. - The noise level in the work environment is usually moderate. We could include Physical Demands and Work Environment under Requirements as paragraphs. Qualifications: Preferred Qualifications: - Primary Location: California, Martinez, Martinez Hacienda Medical Offices - Scheduled Weekly Hours: 20 - Shift: Day - Workdays: Mon, Tue, Wed, Thu, Fri - Expected length of employment up to 3 months - Working Hours Start: 07:00 AM - Working Hours End: 11:00 AM - Job Schedule: Part-time - Job Type: Standard Worker - Location: Onsite - Employee Status: Temporary - Employee Group/Union Affiliation: A01|SEIU|United Healthcare Workers West - Job Level: Entry Level - Department: Martinez Hacienda Med Offices - Chart Room-Scanning Services - 0206 - Pay Range: $34.5 - $36.3 / hour - Travel: No - Work Setting: Onsite But note Pay Range and Schedule we will put in separate sections Pay and Schedule. So we should not duplicate them in Qualifications. However Qualifications section may still contain other preferred qualifications like location, schedule, etc. But schedule and pay we will move to dedicated sections. To avoid duplication, we can either omit them from Qualifications or keep them but risk duplication. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we must keep all info. If we put Pay and Schedule in separate sections, we still need to keep that info somewhere; we can keep it in those sections and not duplicate elsewhere. So we should not repeat Pay and Schedule in Qualifications. Similarly, we should not repeat Schedule details in Qualifications if we have a Schedule section. So Qualifications will contain: Primary Location, Expected length of employment, Job Type? Actually Job Type is Standard Worker; but that's maybe part of schedule? We'll keep Job Type maybe under Qualifications? But we have Schedule section for shift, hours, etc. Job Type could be considered part of schedule? Might be okay to keep under Qualifications. However we need to avoid duplication. Let's decide: Schedule section will include Shift, Workdays, Working Hours Start/End, Job Schedule, Scheduled Weekly Hours, maybe Job Type? The posting also has "Job Type: Standard Worker". That's not exactly schedule but could be considered schedule. We'll include it in Schedule section. Pay section will include Pay Range and maybe note about total rewards? But we should not add fluff. We'll just put the pay range. Thus Qualifications will contain: Primary Location, Expected length of employment up to 3 months, Employee Status: Temporary, Employee Group/Union Affiliation, Job Level: Entry Level, Department, Travel: No, Work Setting: Onsite (though Work Setting maybe part