Medical Operations Coordinator

About the role

The Medical Operations Coordinator will provide support for key operations, initiatives, and activities across Medical Affairs. This role will coordinate and administer key systems utilized by Medical, such as Med Comm Veeva Vault, and assist in coordination of investigator-initiated study program management. In addition, the Coordinator will provide administrative support to medical programs, systems, and applications as identified. This role will provide support and tracking for medical affairs activities related to medical advocacy and healthcare community engagements as needed.

Responsibilities

• Supports Medical Communications team with Medical Review Process (MedRP) and applications that support this activity (i.e., Veeva Vault), including data entry, record keeping, and supporting the workflow for review process for non-promotional medical materials.
• Supports publication management systems (i.e., Veeva) with data entry, record maintenance, and supports Pub Workflow for company-sponsored research and publications.
• Coordinates activities within Medical Operations.
• Supports Investigator Initiated Study (IIS) program with data entry, record keeping, and reporting related to the IIS proposal/study lifecycle.
• Handles contracts, invoicing, and required reporting across Medical Affairs, including a minimal amount of finance support.
• Coordinates meeting planning and other activities across the Medical Affairs team.
• Assists with business correspondence by drafting letters and documents, department materials and reports.
• Assists with special projects as needed.

Qualifications

• Bachelor’s Degree, or equivalent relevant healthcare/life sciences experience required.
• Minimum of 1–2 years of relevant administrative experience, preferably in the pharmaceutical or medical industry.
• Strong skills and experience with Adobe and Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with Veeva Vault, or similar systems preferred.
• Familiarity with SharePoint or similar systems.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Competencies

• Project Coordination skills
• Verbal and Written Communication skills
• Interpersonal skills
• Time Management
• Attention to Detail
• Confidentiality
• Adaptability
• Organizational skills
• Cross-Functional Team Facilitation & Engagement

Working Conditions

This is a hybrid role based in Xeris’ Chicago office and requires a minimum of three days per week in the office. Position may require periodic evening and weekend work, as necessary to fulfill obligations. Infrequent overnight travel may occur.

Pay

The anticipated base salary range for this position is $52,000 – $82,500. Starting pay is determined based on a variety of factors, including the role, job-related knowledge, skills, experience, education, internal equity, market data, and the location of the role, where applicable.